Program Coordinator

Library Systems & Services LLC•Bethesda, MD

3h•Onsite

About The Position

LAC Federal is seeking a highly qualified Project Coordinator to lead the assessment and processing strategy for unprocessed and backlogged collection materials for a major federal library. The Coordinator will also support a parallel feasibility study on metadata generation for digitized materials, including emerging GenAI applications. The position requires a combination of project management expertise, archival and special collections experience, and strong research and analytical capabilities within a federal research library environment.

Requirements

Master’s degree in Library and Information Science (MLIS) or related field (archives, information science, or similar)
Minimum of 5–7 years of experience in library, archives, or special collections environments
Demonstrated project management experience supporting complex, multi-stakeholder initiatives
Experience assessing, processing, or managing archival or special collections materials
Knowledge of archival standards and cataloging/metadata practices (e.g., MARC, DACS, Dublin Core)
Demonstrated experience handling historical, rare, or delicate materials
Strong analytical, organizational, and written communication skills
Experience coordinating cross-functional teams (cataloging, technical, research, or data teams)
Experience conducting literature reviews (peer-reviewed and grey literature)
Ability to obtain and maintain a Public Trust clearance

Nice To Haves

Experience working in a federal library, academic research library, or medical library environment
Familiarity with Ex Libris Alma or similar library systems
Experience with backlog remediation or large-scale collection assessment projects
Knowledge of digitization workflows and digital asset management systems
Experience evaluating or working with AI/ML or GenAI applications in libraries or metadata generation
Experience developing interview protocols and conducting qualitative research
Familiarity with foreign language materials or coordination with language specialists
Experience with statistical sampling methodologies for collections assessment
Knowledge of preservation best practices and conservation considerations
PMP certification or equivalent project management training

Responsibilities

Perform ongoing analysis of unprocessed and backlogged collection materials to support improved discoverability
Oversee and update a comprehensive collection processing and prioritization workplan, including workflows by collection type
Coordinate with agency stakeholders to identify priorities, user needs, and processing objectives
Evaluate collections for research, historical, and informational value to inform prioritization decisions
Recommend appropriate levels of metadata (minimal, full, automated) for different material types
Develop statistically valid sampling strategies and processing methodologies
Coordinate and manage on-site project logistics, including material handling and workflow setup
Supervise and collaborate with cross-functional teams, including catalogers, metadata specialists, and technical staff
Ensure proper handling and preservation of historical and delicate materials
Conduct literature reviews and environmental scans (peer-reviewed and grey literature)
Develop interview guides and conduct interviews with peer institutions and vendors
Support evaluation of GenAI-generated metadata and assist in developing reliability frameworks
Contribute to cost-benefit analysis and development of final feasibility study reports