Program Coordinator

PACE Southeast Michigan•Southfield, MI

About The Position

SUMMARY: The Community Giving Program Coordinator supports the administration and oversight of the organization’s Community Giving initiatives. This role ensures requests are reviewed efficiently, funding is aligned with donor intent, and program resources are stewarded responsibly. The position works closely with philanthropy, finance, and operations teams to manage requests, coordinate review processes, and maintain clear communication across departments. SPECIFIC DUTIES AND FUNCTIONS: Coordinate and manage all Community Giving requests from intake through final decision and processing. Facilitate Community Giving review meetings, including scheduling, agenda preparation, and documentation of outcomes. Maintain accurate records of requests, approvals, and supporting documentation. Serve as the primary point of communication for program-related funding requests. Provide timely updates to internal teams regarding request status, decisions, and next steps. Ensure all program communications are clear, professional, and aligned with organizational policies. Partner with Finance and Philanthropy teams to reconcile Community Giving requests and funding allocations. Track approved requests and monitor distribution of funds to ensure accountability and transparency. Assist in preparing reports related to program funding and utilization. Work collaboratively with the Philanthropy team to identify funding needs within the Community Giving program. Support the integrity and stewardship of charitable funds through careful documentation and compliance with internal policies. Provide general administrative support related to Community Giving operations. Assist with program tracking, reporting, and process improvements. Perform other duties as assigned. KNOWLEDGE, SKILLS AND ABILITIES: Bachelor’s degree in Nonprofit management, Public Administration, Communications, Business Administration or another related field required. Familiarity with donor stewardship practices and fund compliance preferred. Experience with nonprofit database (CRM) preferred. 1-3 years’ experience in nonprofit administration, program or grant administration. Strong organizational and administrative skills with attention to detail. Ability to manage multiple requests and deadlines efficiently. Excellent written and verbal communication skills. Experience working collaboratively across departments. Proficiency with databases, spreadsheets, and standard office software. Ability to handle confidential information with professionalism and discretion. WORKING CONDITIONS: Normal office environment with minimal exposure to noise, dust, or extreme temperatures. Possible local travel to other PACE centers. At PACE Southeast Michgan our employee experience is a combination of everything that’s unique about our culture, mission, vision, values, and most importantly, our people. Our employees are compassionate, curious, accountable, courageous, and authentic. They make choices according to what is best for our participants and strive to make a difference. For several years, they have made us a Top Workplace in our area.

Requirements

Bachelor’s degree in Nonprofit management, Public Administration, Communications, Business Administration or another related field required.
1-3 years’ experience in nonprofit administration, program or grant administration.
Strong organizational and administrative skills with attention to detail.
Ability to manage multiple requests and deadlines efficiently.
Excellent written and verbal communication skills.
Experience working collaboratively across departments.
Proficiency with databases, spreadsheets, and standard office software.
Ability to handle confidential information with professionalism and discretion.

Nice To Haves

Familiarity with donor stewardship practices and fund compliance preferred.
Experience with nonprofit database (CRM) preferred.

Responsibilities

Coordinate and manage all Community Giving requests from intake through final decision and processing.
Facilitate Community Giving review meetings, including scheduling, agenda preparation, and documentation of outcomes.
Maintain accurate records of requests, approvals, and supporting documentation.
Serve as the primary point of communication for program-related funding requests.
Provide timely updates to internal teams regarding request status, decisions, and next steps.
Ensure all program communications are clear, professional, and aligned with organizational policies.
Partner with Finance and Philanthropy teams to reconcile Community Giving requests and funding allocations.
Track approved requests and monitor distribution of funds to ensure accountability and transparency.
Assist in preparing reports related to program funding and utilization.
Work collaboratively with the Philanthropy team to identify funding needs within the Community Giving program.
Support the integrity and stewardship of charitable funds through careful documentation and compliance with internal policies.
Provide general administrative support related to Community Giving operations.
Assist with program tracking, reporting, and process improvements.
Perform other duties as assigned.