Program Coordinator, Full Service Community Schools State Scale Up

Partners for Rural Impact • Jackson, KY

1d

About The Position

Partners for Rural Impact’s (PRI) ultimate goal is for an America where all kids are successful, regardless of zip code, income, background, or ability. At PRI, our focus is on ensuring that all children in rural places achieve success. Partners for Rural Impact was born out of our place-based partnership in Appalachia, where we’ve worked for 25 years to create student opportunity and success. Position Summary The Program Coordinator (PC) is a full-time, grant funded position that will report to the Program Manager of the Full-Service Community Schools team.  The PC will develop systems to effectively manage projects, records, and materials related to program activities, ensuring consistency in workflow and program administration best practices. The Program Coordinator operates with the goal in mind that All Rural Students Succeed.

Requirements

• Associate’s degree or five to seven years of related experience.
• Administrative experience within a professional office setting
• Experience working with data collection, meeting planning/coordination, event planning, budgetary monitoring, and scheduling of events and teams
• Minimum two years' experience in project management from initiation to completion
• Demonstrated proficiency in all Microsoft Office applications and ability to operate and support multiple technology platforms used in virtual engagement and learning opportunities
• Knowledge of general business operations, human resources, or grants management/federal college access grant programs
• Exceptional written and oral presentation skills
• Demonstrated ability to multi-task and successfully manage several projects simultaneously
• Must maintain confidentiality and protect the private nature of files and correspondence
• Demonstrated experience in event planning and implementation
• Demonstrated ability to build relationships and work collaboratively with others
• Valid driver’s license
• Successfully complete pre-employment background check
• Ability to work in a high-energy office
• Ability to accurately communicate and exchange information with partners, stakeholders, and/or meeting participants
• Ability to operate standard office equipment and computer software programs
• Ability to operate motor vehicle
• Ability to travel independently by car and plane to eastern Kentucky, statewide sites, and nationally

Responsibilities

• Develop and monitor project timelines, due dates and milestones for events, including drafting contracts, initiating purchase requests, and creating registration sites; provide regular progress reports to teams to ensure work is compliant and progressing as expected
• Perform general clerical/administrative support, including correspondence, order office supplies, travel arrangements and arranging for the pickup, sorting and delivery of mail
• Manage communications/correspondence with internal and external partners via telephone, e-mail, and mail
• Coordination and administration of strategy applications and database services
• Coordinate meeting logistics for training programs and special events ; initiate bids and quotes for meeting space, meals, audio/visual equipment and program materials, and booking travel for participants and staff
• Manage synchronous and asynchronous technology needs for virtual and in-person learning engagements, providing technical assistance to participants and drafting training materials for each learning engagement
• Supports grant development activities to include researching proposed grant programs, creating files for potential grant applications, reviewing and editing grant narratives, and collaborating with grant services staff to obtain required submission documents
• Develop community and organizational profiles for partners, including both qualitative and quantitative data
• Oversee and maintain weekly schedules of staff on Outlook and coordinates with partners to determine engagement dates and times
• Meeting preparation and onsite meeting support activities: refreshments, agenda dissemination, provide prior meeting summaries and post-meeting summaries electronically to participants
• Manage project budgets, ensuring all expenditures are allowable and within scope of work; and contributes to budget projections
• Review purchase card reports, district reimbursement requests and travel requests prior approval; collaborate with Finance department to ensure expenses are allowable, reasonable and necessary to meet program goals & objectives
• Prepare and track necessary contracts and agreements
• Serve on Partners for Rural Impact committees, as needed

Benefits

• Comprehensive insurance plans including medical, dental, vision, and prescription coverage.
• Flexible spending accounts, plus an employee assistance program.
• Life and long-term disability insurance and retirement plan.
• Generous paid time off work options including vacation, sick leave, and annual holidays, in addition to paid parental leave.
• Tuition assistance and professional development for employees.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 251-500 employees