Program Coordinator

Avispa Technology•Stanford, CA

7h•$40 - $45•Hybrid

About The Position

A leading university is seeking a Program Coordinator to join the Artificial Intelligence and Data Science Institute . The successful candidate will manage day-to-day program operations across a dynamic, fast-paced portfolio of events, meetings, and programs that support scholars, fellows, and students coordinating logistics, communications, and administrative support.

Requirements

6 years of administrative experience.
Advanced computer skills and demonstrated experience with office software and email applications.
Proven success in following through and completing projects.
Ability to prioritize, multitask, and assign work to others.
Ability to take initiative and ownership of projects.
Ability to routinely and independently exercise sound judgment in making decisions.
Able to interact with a range of audiences (students, peers, external partners, and executive leadership).
Experience or desire to work in a highly visible, often fast-paced, unit on campus.
Educational program coordinator experience.

Responsibilities

Coordinate logistics for weekly seminars, workshops and special events including scheduling, space reservations, onboarding, catering, calendar invitations, virtual meeting setup, and on-site logistics.
Compose and draft documents and correspondence for presentations, course handouts, grants, conferences, seminars, and reports; perform substantial research editing and fact checking.
Manage purchasing cards, purchase orders, travel reimbursements, and track these across multiple programs/events
Oversee office supplies, shared space, and day-to-day operational needs.
Manage calendars and travel for leadership, and support internal data management and tracking projects.