Program Coordinator | School of Medicine, Pediatrics

Emory•Atlanta, GA

20h•Hybrid

About The Position

The Program Coordinator duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, and working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans. Manages the day-to-day operations and activities of one or more Pediatric subspecialty clinical fellowship training programs; previous experience with administration and coordination of an educational program helpful, especially medical education, as is supervisory and/or management experience. Duties include, but are not limited to, assistance with ACGME/GME-required reporting and monitoring activities, scheduling of educational events and meetings and participation at these when required or requested, annual fellow recruitment, on-boarding, tracking of program milestones, assisting with visa application preparation, monitoring budgets, report preparations for various boarding and accrediting agencies, aiding Program Director/Associate Program Director, and other duties as needed. On occasion, early morning, evening or weekend work hours may be required. Because of working in patient treatment facilities, the seasonal influenza vaccine is a condition of employment for all employees working in the medical facilities. New employees must be willing to be vaccinated if found non-immune to measles, mumps, rubella (MMR) and chicken pox (varicella) and/or without evidence of tetanus, diphtheria, acellular pertussis (Tdap) vaccination since 2005. If you become a finalist for this position, and have any concerns about receiving these vaccines, this can be further discussed with Human Resources. This position will be located mainly at the Children’s Healthcare of Atlanta campus on North Druid Hills Road.

Requirements

Bachelor's degree in a field related to the program.
Two years of related experience, or an equivalent combination of education, training and experience.
Excellent written and verbal communication skills, including spelling and grammar, are a must.
Strong interpersonal and problem-solving skills with attention to accuracy and detail with the ability to work with ambiguity, without direct supervision while navigating a complex work environment.
Self-motivated with experience working independently as well as collaboratively to achieve goals, with a commitment to delivering exceptional customer service to all stakeholders and the ability to make independent decisions based on knowledge of programs and requirements.
Possess the ability to multi-task and manage multiple projects simultaneously and meet multiple deadlines with adaptability and flexibility to accommodate changing needs and priorities.
Ability to make well-thought decisions quickly at times.
Computer skills using Microsoft Office applications are required as well as ability to learn and use program specific software and applications.
This role requires residency in the state of GA.

Nice To Haves

Cover letter detailing how your experience relates to or can be applied to this position is recommended.
Previous experience with administration and coordination of an educational program helpful, especially medical education, as is supervisory and/or management experience.
Previous experience in a medical education environment.

Responsibilities

Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
Conducts research and gathers information to develop various publications.
Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
Assists in developing and coordinating program-related conferences, conventions, or meetings.
Monitors expenditures and may participate in the budget planning process and prepare financial reports.
May assist in identifying funding resources and developing fund-raising strategies and initiatives.
Prepares operational and statistical reports.
Conducts training, represents the program at meetings and conferences, and networks with affiliated groups.
May supervise assigned project staff, interns and/or volunteers.
Performs related responsibilities as required.