Program Coordinator, Center on Education & Labor
About The Position
The Center on Education and Labor at New America (CELNA) seeks a highly organized, detail-oriented Program Coordinator to support the operational effectiveness of projects focused on creating high-quality postsecondary pathways for youth. This role is essential to making our initiatives run smoothly: coordinating agreements and reimbursements, managing calendars and timelines, supporting event planning, and keeping the trains running on time. The ideal candidate is someone who genuinely enjoys the behind-the-scenes work that makes programs successful and is interested in a career in non-profit administration, operations, or management.
Requirements
- 2-4 years experience in roles that have supported program administration
- Experience using Microsoft, Google Suite, and CRM (like HubSpot or Salesforce)
- Strong professional communication skills
- Superior organizational skills and attention to detail
- Ability to take ownership of work and see assigned tasks through to completion
- Ability to work both independently and as part of a team
- Commitment to working in an organization that values and promotes diversity, equity, inclusion and anti-racism
Nice To Haves
- Interest in education and workforce development issues for young adults is a plus
Responsibilities
- Support drafting, tracking, and monitoring of contracts, MOUs, subawards, and partnership agreements.
- Track deliverables and timelines to ensure compliance and follow-through.
- Ensure program contracts and supporting collateral are updated, organized, and accessible by initiative.
- Coordinate reimbursements, invoices, and expense tracking for program activities.
- Work with finance staff to ensure payments are accurate and timely.
- Maintain program calendars for two major initiatives (deliverables, deadlines, convenings, technical assistance sessions).
- Schedule in-person and virtual meetings, workshops, and events, ensuring prep materials, agendas, and follow-up are handled.
- Provide logistical, technical, and administrative support for in-person and virtual convenings, workshops, and technical assistance sessions for our various learning networks.
- Coordinate vendors, venues, catering, participant communications, and meeting materials.
- Maintain shared documentation and organizational systems for the team, including our customer relationship management system.
- Assist with project tracking and task management.
- Serve as a reliable point of contact for partners, vendors, and team members on operational matters.
Benefits
- New America offers a highly competitive benefits package that includes health care, dental, and vision coverage; a generous retirement plan; paid time off; observes all federal holidays; and an office-wide closure between Christmas and New Year's Day.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Industry
Religious, Grantmaking, Civic, Professional, and Similar Organizations
Education Level
No Education Listed
