(Hybrid) Program Coordinator - School of Public Health

West Virginia University

1d • Hybrid

About The Position

The Program Coordinator for Academic Success plays a critical role in supporting the administration and coordination of academic programs within the School of Public Health. This position ensures smooth operations of curriculum-related processes, student services, and staff support activities. The role involves program management, experiential learning management, compliance monitoring, and stakeholder engagement to maintain high standards in public health education.
We strongly believe in work-life balance and keeping time for things we love outside our work. WVU offers generous benefits, including:
• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 24 annual leave (vacation) days per year (employee leave)
• 18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6%25 employee contribution match, eligibility to continue health insurance, and other retiree perks. Looking for more retirement benefits information? Check out retirement health insurance benefits, retirement income, and FAQ’s.
• Wellness programs

Requirements

• Bachelor's degree in public health, administration, education, communication, management or a related field.
• A minimum of one (1) year of experience in the following:
• Academic program coordination or higher education administration.
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.
• Familiarity with CEPH accreditation.
• Strong organizational and communication skills with attention to detail.
• Ability to manage multiple priorities and work collaboratively with faculty, staff, and students.
• Knowledge of higher education processes, accreditation standards, and student services.
• Proficiency in Microsoft Office Suite and preferably familiarity with academic management systems (e.g., Banner, CourseLeaf).

Nice To Haves

• Experience in public health education or academic affairs preferred.

Responsibilities

• Coordinate day-to-day operations of academic programs, including courses related to career development and field experience, and supporting curriculum updates.
• Assist in developing and implementing academic policies and procedures.
• Assist in the development of program objectives, timelines, and performance metrics.
• Work closely with the Director and program staff to implement program strategies and activities.
• Monitor program compliance with accreditation standards and university requirements.
• Track student placements, student competency attainment in practical and applied settings, work products, and community service; prepare reports for leadership and accrediting bodies.
• Maintain accurate records of academic activities and student progress.
• Assist with compiling data for program reviews and accreditation documentation.
• Assist with tracking and compiling enrollment management data for reporting.
• Foster and maintain relationships with key stakeholders including healthcare providers, community organizations, local governments, and university partners.
• Coordinate communication efforts to engage community partners, public health practitioners, and other relevant groups.
• Monitor affiliation agreements, learning agreements, and evaluations for student field placements.
• Plan and organize meetings, training, and outreach events related to student experiential learning.
• Collaborate with communications staff to share academic program updates via newsletters, websites, and social media.
• As needed, provide support for events to promote academic programs such as open houses, recruitment fairs, visitor tours, New Student Orientation, and Academic Day.
• Provide administrative support to ensure the smooth operation of program activities, including scheduling meetings, maintaining program records, and preparing materials for presentations.
• Support the Director and other staff with the planning and coordination of events.
• Provide logistical support for faculty/staff meetings, curriculum reviews, and accreditation site visits.

Benefits

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 24 annual leave (vacation) days per year (employee leave)
• 18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6%25 employee contribution match, eligibility to continue health insurance, and other retiree perks.
• Wellness programs

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level