Program Coordinator

Seattle University-posted 4 months ago

$46,000 - $52,000/Yr

Full-time • Entry Level

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The Program Coordinator provides administrative/project/and operational support to the Center for Professional Development (CPD), the Law School’s career advising office. This position reports to the Assistant Dean of CPD. Seattle University School of Law educates ethical lawyers who distinguish themselves through their outstanding professional skills and their dedication to the law in the service of justice. Faculty, students, and staff form a vibrant, diverse, and collaborative community that promotes leadership for a just and humane world. The Law School’s commitment to academic distinction is grounded in its Jesuit Catholic tradition, one that encourages open inquiry, thoughtful reflection, and concern for personal growth. Innovation, creativity, and technological sophistication characterize our rigorous educational program, which prepares lawyers for a wide range of successful and rewarding careers in law, business, and public service. This role shall serve as the first point of contact for a busy office.

Perform general administrative support for the assistant dean and associate directors of CPD, as well as occasional support for the associate dean for student development.
Greet students and visitors, answer telephones, provide and receive information, take messages, and provide appropriate referrals and services to the Law School and University community.
Provide prompt and clear communication with students, employers, teammates, etc.
Schedule meetings for CPD associate directors and the assistant dean.
Coordinate logistics and execution for all on-campus recruitment events (in person and virtual platforms), including gathering application materials, scheduling, set-up, food orders, etc.
Plan, coordinate, and advertise a wide range of events each year.
Plan and schedule logistics for various annual events (e.g. workshops for first-year law students, regional career fairs, networking receptions, pop-up shops for donated professional attire, etc.).
Assist with tracking of department expenditures (e.g. organizing invoices for legal subscriptions, assisting with submission of reimbursement requests, etc.).
Assist with maintenance of the department’s communication channels by promoting events and information via blog, Symplicity, LinkedIn, and internal announcements.
Manage job board and postings, events, scheduling, announcements, and communications through the Symplicity CSM system.
Assist with the collection, tracking, and organizing of recent graduate employment data.
Word process letters, forms, memos, and reports.
Engage in data collection and entry to spreadsheets, sort data, and generate reports.
Search for and enter job postings to internal database and manage the recruiting software (Symplicity).
Stay apprised of Symplicity updates and act as liaison between CPD and Symplicity contacts.
Perform office support tasks: file documents in a shared drive, distribute mail, manage print tasks and make classroom reservations for presentations.
Maintain department supplies and inventory.
Handle all incoming and outgoing career services reciprocity requests from students and alumni, as well as from other law schools.
Respond to or refer out emails received in the public mailbox.
Arrange logistics for CPD programs and services (e.g., parking passes, food and beverage orders, signage, etc.).
Verify and share CPD event dates with Law School calendar and events staff.
Hire and supervise work-study students when needed.
Multi-task and handle coordination of multiple projects simultaneously.
Contribute and provide staff support to other law school departments for major events in the school as necessary.
Other duties as assigned.

High school diploma or equivalent (GED) plus two or more years of progressively responsible office support experience or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
Must have document processing and spreadsheet experience; Microsoft office suite expertise is required.
Exceptional attention to detail, accuracy, and organizational skills, with the ability to manage time and tasks per schedule requirements.
Ability to comprehend and interpret University policies and procedures.
Excellent communication skills, feeling equally comfortable greeting and connecting with students, as well as working effectively with local and national law firms and organizations.

Associate or bachelor’s degree.
Experience working in an education, legal, or recruiting setting.
Familiarity with Symplicity, or other Career Management Systems.

Choose from three different medical plans, a dental, and vision insurance programs.
Life, short & long-term disability coverage.
Up to a 10% employer contribution for retirement benefits.
100% paid tuition benefits for the employee and dependents.
Subsidized transportation benefit.
Wellness program with free access to an onsite fitness facility.
Generous holiday schedule, including a paid Holiday break closure in December.
Vacation and paid sick leave, and paid community service leave.

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