Program Coordinator

University of Texas at Austin • Austin, TX

67d • $50,717

About The Position

This is a grant funded position with an end date of 8/31/2026, renewable based upon availability of funding, work performance, and progress toward research goals. The role involves coordinating the education programs and training initiatives under the direction of the Program Administrator, including the grant-funded Integrated Behavioral Health (IBH) Scholars program and the psychology training program, which encompasses practicum, internship, and fellowship programs in the Department of Psychiatry & Behavioral Sciences.

Requirements

• Bachelor's degree and three years of experience coordinating or administering a program or Master's degree and 1 year of experience coordinating or administering a program.
• Excellent written and verbal communication skills.
• Demonstrated organizational and time management skills with attention to detail.
• Ability to manage multiple tasks and deadlines in a fast-paced environment.
• Demonstrated ability to work independently and collaboratively.
• Relevant education and experience may be substituted as appropriate.

Nice To Haves

• Experience coordinating academic or clinical training programs in a healthcare or university setting.
• Experience with REDCap and Qualtrics.
• Strong organizational and project management skills.
• Creativity in identifying ways to increase efficiency.

Responsibilities

• Support the Program Administrator and leadership team in day-to-day coordination and communication for IBH Scholars, psychology trainees, faculty, and supervisors regarding program activities.
• Manage the calendars for programs - including scheduling and communicating with speakers, coordinating student, faculty, and supervisor participation in educational and clinical activities, and scheduling and staffing events.
• Manage financial requests, including student and faculty stipends and training expenses pertaining to the programs.
• Attend grant-related conference calls and trainings.
• Schedule and staff program leadership meetings and advisory council meetings; provide updates on program objectives.
• Maintain and organize documentation systems (onboarding, time off requests, recruitment applications, Canvas LMS, and other training program records).
• Manage a shared database of program and trainee data, ensuring accessibility for clinical program leads.
• Collect, maintain, and compile program records (surveys, attendance, evaluations, recruitment/application reviews) using REDCap and other systems.
• Support grant and other program reporting with accurate data collection, documentation, and tracking of deadlines.
• Coordinate recruitment and onboarding for IBH Scholars and Psychology programs.
• Other duties as assigned.

Benefits

• Retirement plan eligibility under Teacher Retirement System of Texas (TRS).
• Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting.

What This Job Offers

• Job Type: Full-time
• Industry: Educational Services
• Education Level: Bachelor's degree