Program Coordinator, Talent Operations - Remote - Nationwide

Vituity•Sacramento, CA

15h•$23 - $29•Remote

About The Position

Remote, Nationwide – Seeking Program Coordinator, Talent Operations Everybody Has A Role To Play In Transforming Healthcare At Vituity you are part of a larger team that is driven by our purpose to improve lives. We are dedicated to transforming healthcare through our culture by working together to tackle healthcare’s most pressing challenges from the inside. Join the Vituity Team. At Vituity we’ve cultivated an environment where passion thrives, and success comes through shared purpose. We were founded in a culture that values team accomplishments more than individual achievements, an approach we call “culture of brilliance.” Together, we leverage our strengths and experiences to make a positive impact in our local communities. We foster this through shared goals and helping our colleagues succeed, and we also understand the importance of recognition, taking the time to show appreciation and gratitude for a job well done. Vituity Locations: Vituity has opportunities at 475 sites across the country, serving 9 million patients a year. With Vituity, if you ever need to move, you can take your job with you. The Opportunity Support planning and execution of interview days and related recruitment events. Maintain project plans, timelines, and action items using Monday.com or similar tools. Prepare agendas, meeting materials, and follow up documentation for weekly planning meetings. Coordinate interview day logistics, schedules, and last-minute changes. Serve as a point of contact for interview day participants, including clinicians, recruiters, and internal stakeholders. Assist with orientation materials and on-site or virtual event coordination. Manage interview schedules, including updates, cancellations, and rescheduling. Prepare and send interview-related communications via email and text. Coordinate visa-related interviews and special scheduling requests as needed. Create and maintain reference materials such as recruiter cheat sheets and interview day directories. Track attendance, participation status, and follow-up needs. Review and manage event registrations in CVENT. Update candidate and registration data in Phenom and other internal systems. Upload and manage CVs, headshots, and supporting documents. Run weekly reports, track registration trends, and flag discrepancies or issues. Audit data for accuracy, formatting, and completeness. Monitor and manage a shared program inbox. Respond to standard inquiries related to registration, scheduling, and stipends. Route requests requiring approval to appropriate leaders. Provide timely, professional responses to participants and internal teams. Track stipend requests and supporting documentation such as flight receipts. Review registration status for stipend eligibility. Send reminders and follow-ups related to stipend submissions. Partner with accounts payable and program leadership to support accurate and timely processing. Work closely with program leadership, recruiting teams, marketing, and operations partners. Coordinate deliverables such as directories, badges, signage, and presentation materials. Support leadership outreach and follow-ups as needed. Help keep cross-functional teams aligned on timelines and responsibilities.

Requirements

High School diploma or GED equivalent required.
1-2 years of administrative work experience, working in a recruiting environment required.
Ability to travel to Chicago, Illinois in August 2026 (for approximately 5 days) required.
Strong organizational and time management skills with high attention to detail
Ability to manage multiple priorities in a deadline driven environment
Clear, professional written and verbal communication skills
Comfort working with spreadsheets, reports, and data tracking
Proficiency with Microsoft Office or Google Workspace tools
Ability to quickly learn new systems and processes
Familiarity with project management tools such as Monday.com or ability to learn.
Ability to complete tasks with varying priorities under conditions requiring speed and accuracy
General knowledge of administrative procedures and standard business office practices
Knowledge of Taleo/Phenom/Salesforce Systems

Nice To Haves

Bachelor’s degree preferred.
Experience supporting events, programs, or large-scale coordination efforts preferred.
Familiarity with project management tools such as Monday.com preferred.
Experience working with registration platforms or CRM systems preferred.
Prior administrative or operations support experience in a fast-paced environment preferred.

Responsibilities

Support planning and execution of interview days and related recruitment events.
Maintain project plans, timelines, and action items using Monday.com or similar tools.
Prepare agendas, meeting materials, and follow up documentation for weekly planning meetings.
Coordinate interview day logistics, schedules, and last-minute changes.
Serve as a point of contact for interview day participants, including clinicians, recruiters, and internal stakeholders.
Assist with orientation materials and on-site or virtual event coordination.
Manage interview schedules, including updates, cancellations, and rescheduling.
Prepare and send interview-related communications via email and text.
Coordinate visa-related interviews and special scheduling requests as needed.
Create and maintain reference materials such as recruiter cheat sheets and interview day directories.
Track attendance, participation status, and follow-up needs.
Review and manage event registrations in CVENT.
Update candidate and registration data in Phenom and other internal systems.
Upload and manage CVs, headshots, and supporting documents.
Run weekly reports, track registration trends, and flag discrepancies or issues.
Audit data for accuracy, formatting, and completeness.
Monitor and manage a shared program inbox.
Respond to standard inquiries related to registration, scheduling, and stipends.
Route requests requiring approval to appropriate leaders.
Provide timely, professional responses to participants and internal teams.
Track stipend requests and supporting documentation such as flight receipts.
Review registration status for stipend eligibility.
Send reminders and follow-ups related to stipend submissions.
Partner with accounts payable and program leadership to support accurate and timely processing.
Work closely with program leadership, recruiting teams, marketing, and operations partners.
Coordinate deliverables such as directories, badges, signage, and presentation materials.
Support leadership outreach and follow-ups as needed.
Help keep cross-functional teams aligned on timelines and responsibilities.

Benefits

Monthly wellness events and programs such as yoga, HIIT classes, and more
Trainings to help support and advance your professional growth
Team building activities such as virtual scavenger hunts and holiday celebrations
Flexible work hours
Opportunities to attend Vituity community events including LGBTQ+ History, Día de los Muertos Celebration, Money Management/Money Relationship, and more
Superior health plan options
Dental, Vision, HSA/FSA, Life and AD&D coverage, and more
Top Tier 401(k) retirement savings plans that offers a $1.20 match for every dollar up to 6%
Outstanding Paid Time Off: 3-4 weeks’ vacation, Paid holidays, Sabbatical
Student Loan Refinancing Discounts
Professional and Career Development Program
EAP, travel assistance, and identify theft included
Wellness program
Purpose-driven culture focused on improving the lives of our patients, communities, and employees