Program Coordinator - School Age - St James

YMCA of Catawba Valley•Lincolnton, NC

2d•$15 - $17

About The Position

The School Age Program Coordinator is responsible for managing and overseeing the daily operations of the before, after, and summer program. This includes coordinating program activities, supporting program staff, and ensuring the successful implementation of grant-funded initiatives. The Coordinator plays a key role in facilitating program delivery, monitoring program effectiveness, and maintaining compliance with grant requirements. This job announcement is not intended to be inclusive of all functions, responsibilities and qualifications associated with the position, however, representative of the essential job functions and typical criteria considered necessary to successfully perform the position.

Requirements

Associate’s degree in Education, Youth Development, Early Childhood Education, or a related field; Bachelor’s degree preferred; EDU 119 and BSAC required
Minimum of 2 years of experience in program coordination or management, preferably in a youth development or educational setting
Understanding of youth development principles and best practices
Knowledge of grant requirements
Familiarity with curriculum development and program planning
Strong organizational and time-management skills
Excellent communication and interpersonal skills
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software
Ability to manage multiple tasks and priorities effectively
Ability to lead and support a team of program staff
Ability to develop and implement program activities and curriculum
Strong problem-solving skills and ability to address challenges proactively
Ability to work independently and as part of a team
High level of integrity and professionalism
Commitment to the mission and goals of the organization
Enthusiasm for working with children and families
Proactive and solution-oriented approach

Nice To Haves

Experience with grant-funded programs and compliance is highly preferred

Responsibilities

Program Management: Oversee the day-to-day operations of the before/after/summer program, ensuring smooth and efficient execution of program activities
Coordinate and schedule program events, activities, and sessions
Ensure that program activities are aligned with grant objectives and organizational goals
Ensure that programs are in compliance with state and local licensing and sanitation rules and regulations
Staff Support: Provide guidance and support to group leaders
Assist with the recruitment, training, and evaluation of group leaders
Conduct regular meetings with group leaders in collaboration with the Associate Regional Programming Director to address issues, provide updates, and ensure effective communication
Supervision and Safety: Supervise children at all times to ensure their safety and well-being
Implement and enforce program rules and procedures to maintain a positive and safe environment
Address any behavioral issues or conflicts promptly and effectively
Maintain supervision of staff and provide assistance when needed
Conduct regular staff meetings, one-on-one meetings, performance evaluations and provide ongoing professional development opportunities
Foster a positive and collaborative team environment
Participant Engagement: Develop and implement strategies to engage program participants and enhance their experience
Monitor participant attendance, behavior, and progress, and address any concerns as needed
Facilitate communication with parents and guardians regarding program activities and participant progress
Compliance and Reporting: Ensure that program operations comply with grant requirements and organizational policies
Prepare and submit regular reports on program activities, outcomes, and compliance to the Associate Regional Programming Director
Maintain accurate attendance records and submit to the Childcare Administrator as required
Maintain accurate records of program activities, expenditures, and participant data
Ensures all staff understand and volunteers understand and comply with YMCA abuse prevention policies, actively monitors staff interactions with participants, addresses boundary violations, and ensures prompt reporting of concerns in accordance with YMCA policy and state law
Curriculum and Activity Planning: Ensure proper implementation of curriculum and program activities
Ensure that curriculum materials and resources are available and used effectively
Evaluate the effectiveness of program activities and make recommendations for improvements
Budget and Resource Management: Coordinate the procurement and distribution of program supplies and resources
Monitor and report on resource usage to ensure cost-effective program operations
Community and Stakeholder Relations: Build and maintain positive relationships with community partners, stakeholders, and local organizations
Represent the program at community events and meetings to promote program visibility and engagement
Address any community or stakeholder concerns related to the program
Provide leadership and support to the site directors and site personnel in regard to the annual fundraising campaign; responsible for percentage of annual campaign support annually
Be a positive spokesperson, advocate, supporter, and promoter of all YMCA programs at all times