Program Coordinator, Recruitment & Student Success

UT Southwestern Medical Center • Dallas, TX

4d

About The Position

The role is responsible for recruitment efforts and facilitating academic student success activities. It strengthens partnerships with pathway schools. Serving as the primary point of contact for advisors from local colleges and universities, the position provides guidance on student support initiatives and programs. The role includes traveling to high schools, colleges, community centers, and organizations throughout the DFW region, and occasionally across the state to promote and expand prospective student pipelines. Additionally, the role facilitates student check‑ins and connects students with appropriate academic services to promote success. This position supports recruitment and academic achievement through evidence‑based learning strategies, data‑informed decision‑making, and effective communication with students and stakeholders. It requires strong collaboration across teams to enhance student engagement, retention, and outcomes, and demands an analytical professional who can translate data into actionable insights that inform programs, policies, and student support initiatives.
The successful candidate will hold a Bachelor’s degree in Education with a STEM focus, Science, Public Health, or a related field (Master’s degree preferred). Knowledge of higher education policies, student learning theories, and the ability to work collaboratively in a team-oriented environment are highly valued. Demonstrate experience in data collection, analysis, and reporting - preferably within higher education. Proficiency in data analysis tools such as Excel is essential, or SPSS, SAS, or Tableau would be beneficial.
Impact to the Role: UT Southwestern School of Health Professions is a public institution that offers post-graduate health profession programs. The school currently offers two doctoral and six master’s degree programs: Doctor of Philosophy in Applied Clinical Research, professional doctoral degree in Physical Therapy, and master’s degrees in Clinical Nutrition-Coordinated Program, Genetic Counseling, Nutritional Health, Physician Assistant Studies, and Prosthetics-Orthotics. It is the school’s goal to cultivate a learning community where similarities and differences of individuals are valued so that all students can reach their full academic potential. Each program is committed to achieving superior outcomes in student retention and graduation rates. This position’s primary responsibility will focus on recruitment/outreach and supporting student success. By leveraging data to support student affairs and recruitment efforts, the Recruitment and Student Success Program Coordinator will play a critical role in enhancing the overall student experience, improving retention rates, and fostering institutional growth. This position reports to the Associate Dean for Student Affairs in the School of Health Professions.

Requirements

• Bachelor's Degree In Business Administration, Health Care Administration, Education/Social Science, or related field
• 5 years Experience in appropriate field or
• May consider additional years of experience in lieu of education.

Nice To Haves

• Master’s degree preferred
• Knowledge of higher education policies, student learning theories, and the ability to work collaboratively in a team-oriented environment are highly valued.
• Demonstrate experience in data collection, analysis, and reporting - preferably within higher education.
• Proficiency in data analysis tools such as Excel is essential, or SPSS, SAS, or Tableau would be beneficial.

Responsibilities

• Collaborates with the Associate Dean for Student Affairs for the School of Health Professions on recruitment efforts, counseling, academic services and related activities for students.
• Develops, implements and evaluates strategies to reduce barriers, enhance efficiency of student matriculation and build partnerships with pathway schools.
• Serve as primary point of contact for advisors from local colleges and universities seeking information regarding student support initiatives and programs.
• Travels to high schools, colleges, other institutes of learning, community centers & businesses throughout the DFW region, and some colleges, universities throughout the state, to publicize the School and promote/grow prospective applicants and School awareness.
• Collaborate with the Office of Student Empowerment and Engagement for recruitment events and supporting the School of Health Professions student groups.
• Facilitate student support check-in sessions and direct students to academic services as needed to aid student success.
• Disseminate institutional initiatives to faculty and staff in the School of Health Professions including BRG correspondence, community engagement opportunities, and special events activities.
• Gather and manage data related to student demographics, academic performance, retention, and engagement.
• Analyze enrollment trends to inform recruitment strategies.
• Conduct quantitative and qualitative analyses to identify trends and areas of improvement.
• Develop and maintain dashboards and reports to track student success metrics.
• Analyzes, coordinates, and evaluates program operation and procedures and reports on outcomes and effectiveness/satisfaction.
• Helps plan and coordinate special events related to student activities.
• Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations associated with and/or receiving benefit from program.
• Establishes program goals and objectives and directs program evaluation and quality control activities; develops and/or approves schedules, priorities, and standards for achieving goals; provides supervision to program staff.
• Responsible for design, execution, and effectiveness of system of internal controls, which provides reasonable assurance that operations are effective and efficient, assets are safeguarded, and financial information is reliable.
• Ensures compliance with applicable laws, regulations, policies, and procedures.
• Calendar scheduling for student committee meetings and activities.
• Assist with organizing and planning recruitment activities. (i.e. T&E forms)
• Help develop surveys, utilize data collection software, for dissemination to students, faculty and staff.
• Performs other duties as assigned.

Benefits

• PPO medical plan, available day one at no cost for full-time employee-only coverage
• 100%25 coverage for preventive healthcare-no copay
• Paid Time Off, available day one
• Retirement Programs through the Teacher Retirement System of Texas (TRS)
• Paid Parental Leave Benefit
• Wellness programs
• Tuition Reimbursement
• Public Service Loan Forgiveness (PSLF) Qualified Employer

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level