Program Coordinator, Plastic & Reconstructive Surgery (Hybrid Opportunity)

Stanford University • Stanford, CA

419d • $82,077 - $92,144 • Remote

About The Position

The Program Coordinator for Plastic & Reconstructive Surgery at Stanford University is responsible for providing advanced scheduling, educational, and administrative support to faculty and trainees within a complex academic and clinical environment. This hybrid position requires a proactive individual capable of working independently and managing various administrative tasks effectively.

Requirements

• High school diploma and four years of administrative experience, or a combination of education and relevant experience.
• Advanced computer skills with proficiency in Microsoft PowerPoint, Word, Excel, and email applications.
• Demonstrated success in completing projects and excellent organizational skills with attention to detail.
• Strong verbal and written communication skills, along with excellent customer service and interpersonal skills.
• Ability to prioritize, multi-task, and assign work to others, taking initiative and ownership of projects.
• Ability to exercise sound judgment in decision-making and learn online grant submission platforms.

Nice To Haves

• Healthcare or Graduate Medical Education experience preferred.
• Complex scheduling experience preferred.
• College degree preferred.
• Prior work experience at Stanford University or in higher education strongly preferred.
• Understanding of the organization of Stanford University Medical Center or similar academic medical center preferred.
• Ability to independently compose and draft correspondence on behalf of department leadership.

Responsibilities

• Act on behalf of the supervisor, department manager, or chair in establishing priorities and resolving administrative problems.
• Conduct advanced scheduling functions for Stanford and affiliated training sites, performing analysis to inform decision-making for clinical and administrative leadership.
• Oversee and perform duties associated with scheduling, organizing, and operating complex conferences, seminars, and events, including vendor arrangements and budget management.
• Compose and draft documents and correspondence for presentations, course handouts, grants, and reports, ensuring accuracy and quality through editing and fact-checking.
• Plan and schedule calendars with limited consultation, resolve conflicts, and arrange travel in compliance with policies.
• Oversee and process a variety of financial transactions and reimbursements.
• May lead staff or supervise the day-to-day work of student and/or temporary workers, including workload management and performance reviews.

Benefits

• Comprehensive health insurance coverage
• Retirement savings plan options
• Paid holidays and vacation time
• Tuition reimbursement for further education
• Professional development opportunities
• Flexible work hours and hybrid work options

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED
• Number of Employees: 5,001-10,000 employees