Program Coordinator, Medical Communications

Precision Medicine Group

138d • $41,600 - $62,400

About The Position

Are you a recent college grad or professional looking to transform lives through medical communications? Are you ready for a rewarding career in a collaborative and growing environment? We’re hiring a savvy Program Coordinator passionate about keeping projects on task and their team focused. As a Program Coordinator, you will track project deliverables through all departments, ensure due dates are relayed, and obstacles are identified and communicated efficiently. You will be responsible for running your clients medical/legal/regulatory (MLR) process. This includes submissions, coordinating with taggers, and communicating status updates to the client, the MLR Supervisor, and your supporting team. In addition, you will oversee coordinating internal and external meeting, taking meeting notes during meetings, and providing status updates to the team. Under supervision from a program manager, you will review invoicing documents and final reconciliations, prepare Sunshine Act reports and any ancillary reports as required by the client. You will work closely with the logistics vendor to perform meeting planning tasks, including site search, venue contracting, travel arrangements, food/beverage, and AV equipment. You will be responsible for preparing and distributing the assignment report and facilitating assignment team meetings.

Requirements

• Bachelor’s degree, ideally with a concentration in advertising, marketing, communications, or journalism; other majors will be considered.
• 0-2 years of prior work experience in a client service/agency setting or related internship experience.
• A high level of computer competency and intermediate or advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, MS Project, and Outlook).
• Strong written and verbal communication skills.

Nice To Haves

• Working knowledge of timeline and schedule development.
• Experience supporting a project manager or marketing team with coordinating tasks and tracking deadlines.

Responsibilities

• Track project deliverables through all departments.
• Ensure due dates are relayed and obstacles are identified and communicated efficiently.
• Run the clients medical/legal/regulatory (MLR) process including submissions and coordinating with taggers.
• Communicate status updates to the client, MLR Supervisor, and supporting team.
• Coordinate internal and external meetings, take meeting notes, and provide status updates.
• Review invoicing documents and final reconciliations under supervision.
• Prepare Sunshine Act reports and any ancillary reports as required by the client.
• Work closely with logistics vendor for meeting planning tasks including site search, venue contracting, travel arrangements, food/beverage, and AV equipment.
• Prepare and distribute the assignment report and facilitate assignment team meetings.

Benefits

• Discretionary annual bonus.
• Health insurance.
• Retirement savings benefits.
• Life insurance and disability benefits.
• Parental leave.
• Paid time off for sick leave and vacation.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Bachelor's degree
• Number of Employees: 1,001-5,000 employees