Program Coordinator, LLP

University of Maryland•College Park, MD

About The Position

Organization's Summary Statement: The Program Coordinator provides administrative management of the daily functions for the College of Arts & Humanities Living Learning Programs (LLPs) in the areas of finance, programmatic support, procurement, travel, and event coordination. The Coordinator will be responsible for working with the ARHU LLP Directors on behalf of the Associate Dean, managing a multi-layered workflow, and taking initiative to resolve issues and provide creative solutions to support the work of the LLPs. The coordinator will have to possess the agency to successfully navigate the complexities of working with the ARHU Dean's Office, Office of Undergraduate Studies, Honors College, and College Park Scholars. Duties include, but are not limited to: Manage the administrative logistics of programmatic activities Management, tracking, analysis, and reporting of annual budgets Processing day-to-day financial transactions Complete procurement requests Coordinating all faculty, staff, and guest travel Ensures audit requirements are met pertaining to department purchasing and travel cards Coordination of administrative and event logistics Coordinating and organizing non-academic aspects of the LLP programs Providing support for new initiatives Tracking student progress towards the completion of a citation/certificate Physical Demands: Typical office environment. May occasionally need to carry light boxes and arrange furniture for events with assistance. May need to do errands around campus. May infrequently be required to attend evening or weekend events.

Requirements

Bachelor’s degree from an accredited college or university.
One (1) year of professional program, outreach, or event coordination experience.
Additional work experience as defined above may be substituted on a year for year basis for up to four (4) years of the required education.
Knowledge of outreach and marketing strategies.
Knowledge of clerical and administrative procedures and systems such as filing and record-keeping.
Skill in oral and written communication.
Skill in the use of Microsoft Office products.
Ability to multitask and prioritize assignments.

Nice To Haves

Bachelor’s degree in related field
Working experience in higher education, specifically at UMD, is strongly preferred.
Prior experience working with the State of Maryland / knowledge of State policies.
Working knowledge of university software tools and/or systems such as PCMS, Shell Shop, KR, Workday, Zoom, Student award system, SIS, and others.
Knowledge of UMD’s procurement policies and procedures.
Experience working in higher education.
Experience in planning events.

Responsibilities

Manage the administrative logistics of programmatic activities
Management, tracking, analysis, and reporting of annual budgets
Processing day-to-day financial transactions
Complete procurement requests
Coordinating all faculty, staff, and guest travel
Ensures audit requirements are met pertaining to department purchasing and travel cards
Coordination of administrative and event logistics
Coordinating and organizing non-academic aspects of the LLP programs
Providing support for new initiatives
Tracking student progress towards the completion of a citation/certificate