Program Coordinator II (Office of Financial Aid - Newark)

Rutgers University • Newark, NJ

32d • $52,602 - $76,975

About The Position

Rutgers, The State University of New Jersey, is seeking a Program Coordinator II for the Office of Financial Aid within Enrollment Services, a unit of University Finance and Administration. Reporting to the Associate Campus Director, this position coordinates the Federal Work Study (FWS) Program for departments within Rutgers Health, ensuring compliance with federal regulations, supporting student employment and counseling, providing administrative support, and contributing to the effective operation of the financial aid office.

Requirements

• Bachelor's degree, or an equivalent combination of education and/or experience that demonstrates knowledge and understanding of student financial aid, student employment programs, or related administrative/student services roles in a higher education setting.
• Strong analytical and reporting skills; ability to collect, interpret, and present data for compliance and program evaluation.
• Excellent interpersonal, counseling, and communication skills with a student-centered approach.
• Demonstrated ability to work independently and collaboratively in a fast-paced, deadline-driven environment.
• Strong organizational and problem-solving skills; attention to detail.

Nice To Haves

• Knowledge of federal and state financial aid regulations, including the administration of the Federal Work-Study program.
• Experience working with the Federal Work Study program specifically in a health sciences or graduate/professional school setting.
• Demonstrated familiarity with administrative systems such as Ellucian BANNER or comparable student information systems.
• Experience coordinating community service placements or partnerships in a college or university setting.
• Knowledge of federal Title IV regulations and audit or compliance preparation.

Responsibilities

• Coordinates the placement of students in approved FWS jobs and monitors compliance with program rules.
• Serves as the primary liaison for Rutgers Health FWS supervisors, providing guidance on hiring, onboarding, and timesheet procedures.
• Counsels students on FWS eligibility, opportunities, and responsibilities.
• Tracks FWS earnings and funding allocations to ensure adherence to federal and institutional requirements.
• Maintains records, prepares reports, and supports audits and reconciliations related to FWS.
• Provides general administrative and customer service support to the financial aid office.

Benefits

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits
• Life insurance coverage
• Employee discounts programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Industry: Educational Services
• Number of Employees: 5,001-10,000 employees