Program Coordinator II

Utah State University•Blanding, UT

About The Position

Overview The Student Support Services (SSS) Coordinator will plan and coordinate the day-to-day goals and objectives from the grant, administer the budget and operational activities, and provide leadership to the SSS staff. The Coordinator will also help align grant opportunities with the University’s long-term mission and goals. The SSS Coordinator will have strong communication skills and be able to work on their own with little direction. They will be a strategic thinker and excel in organization. They will also have knowledge and experience to run a grant from start to finish and possibly write other grant proposals. Responsibilities Develops, administers and implements program features that include the selection of TRIO eligible students, cohort class and workshop creation and presentations, academic advisement, tutorial operation, retention activities, and transfer of participants to a 4-year institution of higher learning. Assures appropriate utilization of grant funds using detailed fiscal accounting/line-item budget principles/tracking expenditures in Banner and Argos. Maintains accounting records for all expenditures ensuring that guidelines outlined in federal TRIO program regulations, EDGAR, OMB A-21 circular, and USU policy are strictly followed. Develops and implements procedures for the preparation and timely submission of the federal annual performance report to the United Stated Department of Education. Coordinates data compilation and entry into the program’s database to maintain compliance with grant requirements and guidelines. Provides communication between the grant program and the Associate Vice President, the USU Blanding administrative team, faculty and staff. Coordinates with other campus support programs to eliminate duplication of services and ensure that grant resources are being used efficiently. Screens and selects qualified personnel for the various program activities following guidelines by the USU Human Resource Office. Coordinates and schedules training opportunities for staff members on federal legislation and regulations related to the grant program, as well as specific items relating to employment at USU Blanding. Coordinates data compilation in the Banner Student Information System/data entry into the Blumen database software application in accordance with federal guidelines. Serves as a liaison between the program and appropriate local, state and national agencies and organizations. Teach the 1-credit USU 1040 – Learning for College Success SSS Cohort Class each fall semester including financial and economic literacy education. Teach the 1-credit USU 3400 – Career Launch SSS Cohort Class each spring semester. Disclaimer This position description indicates the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to the position.

Requirements

Bachelor's degree in related field plus two years of relevant work experience; or a master's degree in a related field; or an equivalent combination of educaiton plus experience is required.
Communicates effectively both verbally and in writing.
Analyzes information and evaluates results to select the best solution and solve problems.
Measures performance of self; makes improvements and takes appropriate corrective action.
Comes to well-reasoned conclusions, solutions, and approaches to problems.
Works to create a team-based environment. Consistently demonstrates cooperative behavior with colleagues, supervisors, and customers.
Gives full attention when others are speaking; listens to understand, asks questions as appropriate, and does not interrupt.
Actively seeks opportunities to help others.
Acts professionally when encountering customers who, at times, may be frustrated.
Take initiative.
Maintain confidentiality.
Be accountable.
Behave ethically.
Be honest and trustworthy.
Demonstrate a strong work ethic.
Be inquisitive.
Be detail oriented.
Be self-motivated.
Efficiently manage multiple tasks.
Be a team player.
Be committed to improving USU.
Resume to be uploaded at the beginning of your application in the Candidate Profile under “Resume/CV”
Cover letter to be typed/pasted at the end of your application

Nice To Haves

Master's degree in educational administration, educational psychology, or closely related field or an alternative of equivalent experience.
Specialized training and/or coursework consistently received over a five-year time period related to implementing best practices and strategies that increase retention, graduation and transfer rates.
Experience in Designing, Managing or Implementing SSS or similar project, such as:
Five years successful experience administering an SSS or similar project.
Five years successful experience designing and implementing a college level program for development of basic skills in reading, writing, study skills or math.
Five years successful experience in meeting educational needs of low-income, first-generation college students.
Five years successful experience with budget preparation and fiscal management.
Five years successful experience in project management including federal regulations, personnel, program design and implementation, report performance, and evaluation.
Three years successful experience in academic advising/counseling or similar capacity.
Knowledge in current financial aid resources, polices, and regulation.

Responsibilities

Develops, administers and implements program features that include the selection of TRIO eligible students, cohort class and workshop creation and presentations, academic advisement, tutorial operation, retention activities, and transfer of participants to a 4-year institution of higher learning.
Assures appropriate utilization of grant funds using detailed fiscal accounting/line-item budget principles/tracking expenditures in Banner and Argos.
Maintains accounting records for all expenditures ensuring that guidelines outlined in federal TRIO program regulations, EDGAR, OMB A-21 circular, and USU policy are strictly followed.
Develops and implements procedures for the preparation and timely submission of the federal annual performance report to the United Stated Department of Education.
Coordinates data compilation and entry into the program’s database to maintain compliance with grant requirements and guidelines.
Provides communication between the grant program and the Associate Vice President, the USU Blanding administrative team, faculty and staff.
Coordinates with other campus support programs to eliminate duplication of services and ensure that grant resources are being used efficiently.
Screens and selects qualified personnel for the various program activities following guidelines by the USU Human Resource Office.
Coordinates and schedules training opportunities for staff members on federal legislation and regulations related to the grant program, as well as specific items relating to employment at USU Blanding.
Coordinates data compilation in the Banner Student Information System/data entry into the Blumen database software application in accordance with federal guidelines.
Serves as a liaison between the program and appropriate local, state and national agencies and organizations.
Teach the 1-credit USU 1040 – Learning for College Success SSS Cohort Class each fall semester including financial and economic literacy education.
Teach the 1-credit USU 3400 – Career Launch SSS Cohort Class each spring semester.