Program Coordinator II

Texas A&M University System • College Station, TX

1d • $45,000 - $60,000

About The Position

The Program Coordinator II helps bring the Center for Executive Development’s mission to life by shaping programs that cultivate transformational leaders. In this role, you’ll work hand‑in‑hand with CED leadership to plan, develop, and deliver fully customized executive education experiences that reflect the core values of Texas A&M. You’ll collaborate closely with client stakeholders, engaging in ongoing dialogue to understand their objectives and translate them into tailored learning experiences that meet participant needs and advance the goals of CED and Mays Business School. This position is ideal for someone who thrives on building relationships, solving problems, and ensuring every program not only meets expectations but consistently exceeds them, ultimately empowering leaders who will make an impact in a global society.

Requirements

• Bachelor’s degree or equivalent combination of education and experience.
• Four years' experience in project management, event coordination, program administration, or closely related experience.
• Experience with Microsoft Office Suite, Adobe Creative Suite, Registration software.
• Strong organizational and time management skills.
• Must adapt rapidly to changing situations or last-minute challenges.
• Strong knowledge of spreadsheet, database and presentation skills.
• Ability to work in a fast paced, multi-dimensional work environment with a high degree of professionalism, accuracy and consistency.
• Must be able to communicate effectively and professionally with industry professionals.

Nice To Haves

• Five or more years of experience in project management and event coordination.
• Two years supervisory experience.
• Basic website/online portal experience.
• Experience working with high-level executives and industry professionals.

Responsibilities

• Primarily responsible for coordination of designated CED programs.
• Serves as primary point of contact for vendors, participants, and faculty.
• Coordinates dates and hours of programs in conjunction with other programs offered through CED.
• Directs or assists with logistical activities to promote the success of programs.
• Verifies program expenses are in line with projected budget and determines reasons for over/under budget.
• Submits compensation approval memo requests and compensation payment requests to CED business office.
• Coordinates programs held virtually in the Transformation Lab.
• Creates user accounts, trains faculty, and produces programs during virtual sessions.
• Ensures all programs are compliant with safety and health policies and guidelines.
• Assists in establishing short and long term goals and strategic planning for the director's client portfolio.
• Strategically plans programs in coordination with other team members.
• Collaborates with Program Directors to create programs for new clients and expanded programs for returning clients.
• Develops and maintains relationships with stakeholders including clients, faculty, outside vendors, and Center staff.
• Manages training site.
• Reserves hotel rooms for participants.
• Coordinates curriculum and class schedules with faculty and staff.
• Ensures adequacy of presentation materials.
• Ensures the availability of necessary training aids and assembly of training notebooks and related materials.
• Provides timely written feedback to all presenters to assist them in reaching objectives and maintaining quality programs.
• Communicates with participants in regard to pros and cons of seminar.
• Responsible for ensuring that programs are delivered within budgets developed for program.
• Any discrepancies between actual and budget are identified and explained to Program Director.
• Schedules participant transportation back and forth from the venue each day.
• Arranges and implements orientation and group banquet at different locations.
• Arranges catering of meals to include lunches and some dinners.
• Schedules group pictures.
• Builds and implements program orientation, including speaking at the orientation.
• Is prepared to assist in other programs as needed.
• Coordinates with Administrative Coordinators/Executive Assistant for ordering of supplies for CED, such as materials, cases, certificate plaques, promotional items, coffee, sodas, cups, napkins, paper, notebooks, dividers, snacks, etc.
• Develops and updates training materials and delivers training for program coordination.
• Trains student workers.
• Assigns projects to student workers.
• Performs other duties as assigned.

Benefits

• Medical, prescription drug, dental, vision, life and AD&D, flexible spending accounts, and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums
• 12-15 days of annual paid holidays
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month
• Automatic enrollment in the Teacher Retirement System of Texas
• Health and Wellness: Free exercise programs and release time
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more
• Educational release time and tuition assistance for completing a degree while a Texas A&M employee

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level