Program Coordinator II-Women's & Children's Health

Mount Sinai Health System•New York, NY

2d•$66,482 - $85,000•Hybrid

About The Position

The Office of Development seeks a skillful administrative professional to join and bolster its successful Women's & Children's Health fundraising team. As the Development Program Coordinator for Women's & Children's Health, you will play a pivotal role in providing indispensable administrative, operational, and programmatic support, ensuring the seamless functioning of the team. The position requires a proactive approach and the ability to anticipate the needs of colleagues, institutional leaders, and donor constituents. This role presents an ideal opportunity for early-career professionals seeking growth and development, focusing clearly on supporting the team rather than direct fundraising responsibilities. This role operates within a hybrid work model, with on-site expectations established in alignment with departmental priorities and evolving organizational guidelines. Employees must reside within a commutable distance of the 42nd Street Midtown NYC office. The role may also require occasional evening or weekend hours. Cover Letter Required

Requirements

Bachelors Degree preferred; an equivalent combination of education and/or experience may substitute for the degree when the experiences are closely related to the duties of the job.
3+ years experience, preferably working in an office setting, in development, public relations or marketing
Minimum Computer Skills Proficiency in the Microsoft Office environment; Basic skills in Microsoft Excel and Word required; intermediate skills in Excel and Word preferred
Ability to learn fund-raising database; Raiser's Edge experience preferred
General Skills Outstanding verbal and written communication skills
Skilled in connecting disparate information, proactive in leveraging available data, and proficient in synthesizing information to impact the bigger picture
Attention to detail
Organized, meticulous, and flexible
The ability to work within an environment that emphasizes teamwork as well as individual initiative
Sensitivity, tact, and diplomacy
The ability to honor confidentiality

Nice To Haves

Ability to learn fund-raising database; Raiser's Edge experience preferred

Responsibilities

Support the Office of Development’s comprehensive major gifts program to raise funds for the Mount Sinai Health System.
Provide administrative support for the Women's & Children's development team (e.g. scheduling physician meetings, donor meetings, maintain calendar, prepare and coordinate materials, agendas for meetings, etc.)
Raisers Edge Prospect/Portfolio Management: Update and maintain all moves management information related to managed portfolios as well as prospect base including entering contact reports, adding and updating proposals, entering future/anticipated actions, maintaining all data/coding related to the several reports most frequently used in tracking and measuring donor moves management. Prepare ad-hoc data lists to aid in portfolio management. Liase with Prospect Development and Development Data teams to maintain data integrity across screening lists, demographic updates, assignment requests, etc.
Draft correspondence and prepare/coordinate in house mailings to managed prospect portfolios.
Develop fundraising materials that include, but are not limited to newsletters, letters, Chairs’ reports and donor outreach research summaries to be used in concert with solicitation strategies.
Schedule Advisory and Philanthropic Leadership Board meetings and cultivation events. Coordinate all logistics and materials for these meetings.
Compose and proofread letters, talking points, briefings, personalized donor acknowledgments as well as other correspondence as directed. Edit and format written documents such as proposals, case for support, program summaries.
Coordinate with Events Staff on logistics related to donor cultivation and stewardship events.
Field and respond to donor, physician, administrators’ phone and email inquiries relating to donation and fund related issues.
Other duties as assigned.