UNIV - Program Coordinator I - Psychiatry: National Crime Victims Research and Treatment Center

Medical University of South Carolina • Charleston, SC

3d

About The Position

The incumbent will provide technical, programmatic, and administrative services on an OVC award supporting the National Mass Violence Center (NMVC). This position will be responsible for administering programmatic and administrative activities related to the Response, Recovery, and Resilience Division for the NMVC Division. This position will coordinate community correspondence, organization and tracking of services and activities, and program coordination with mass violence impacted communities. This position will work closely with the Director of Response, Recovery and Resilience Division on outreach, support, resource tool development, as well as scheduling and planning of Director and Response team members’ meetings and activities. Duties will involve working with communities impacted by mass violence in a trauma-informed and victim centric manner.

Requirements

• A bachelor's degree and one year relevant program experience.
• Ability to perform job functions in an upright position. (Frequent)
• Ability to perform job functions in a seated position. (Frequent)
• Ability to perform job functions while walking/mobile. (Frequent)
• Ability to work indoors. (Continuous)
• Ability to work outdoors in all weather and temperature extremes. (Infrequent)
• Ability to work in confined/cramped spaces. (Infrequent)
• Ability to perform job functions from kneeling positions. (Infrequent)
• Ability to squat and perform job functions. (Infrequent)
• Ability to perform 'pinching' operations. (Infrequent)
• Ability to fully use both hands/arms. (Frequent)
• Ability to perform repetitive motions with hands/wrists/elbows and shoulders. (Frequent)
• Ability to reach in all directions. (Frequent)
• Possess good finger dexterity. (Continuous)
• Ability to maintain tactile sensory functions. (Continuous)
• Ability to lift and carry 15 lbs., unassisted. (Infrequent)
• Ability to lower objects, up to 15 lbs., from height of 36 inches to floor level, unassisted. (Infrequent)
• Ability to push/pull objects, up to 15 lbs., unassisted. (Infrequent)
• Ability to maintain 20/40 vision, corrected, in one eye or with both eyes. (Continuous)
• Ability to see and recognize objects close at hand. (Frequent)
• Ability to see and recognize objects at a distance. (Frequent)
• Ability to determine distance/relationship between objects; depth perception. (Frequent)
• Good peripheral vision capabilities. (Continuous)
• Ability to maintain hearing acuity, with correction. (Continuous)
• Ability to perform gross motor functions with frequent fine motor movements. (Frequent)

Nice To Haves

• Experience with victim services and trauma-informed care encouraged.
• Experience with service delivery tracking.
• Comfortable with working in a fast-paced flexible environment that includes working with state and local entities who are responding to mass violence.
• Knowledgeable with Excel, REDCap, Zoom, Teams, Word, PowerPoint a plus.
• Ability to communicate effectively, both orally and in writing.
• Ability to plan and organize work activities and prioritize task completion according to schedules and goals.
• Ability to exercise judgment and discretion in interpreting and applying policies and procedures helpful.
• Maintain professionalism and confidentiality in all written and verbal communications.
• A strong work ethic.

Responsibilities

• With guidance from the NMVC faculty, this position will assist in coordinating Response meetings and activities for all communities identified. This includes scheduling and confirming, organizing, and attending response consultation meetings with state and local agencies of mass violence impacted communities. Ensure invites sent and list of contacts maintained. Ensure that these activities are captured in an excel database tracking system. This also includes follow up on all action items identified during said meetings.
• Assist in the daily organization, communication, and tracking of direct consultation and support of Director of Response Division, team members and consultants to mass violence impacted communities. Draft clear, accurate, and polished correspondence and talking points for the Director’s review or direct dissemination. Will work closely with Director to ensure communication with State and local providers and agencies are tended to in a timely fashion with requests and action items organized, tracked, and followed up. Represent the NMVC with diplomacy, discretion, and professionalism in all interactions. Communicate effectively and respectfully with a wide range of individuals, including victims/survivors, victim service professionals, local organizations, and state government representatives.
• Work closely with Response consultants to ensure tracking of activities is captured in a timely fashion.
• Assist in the coordination of monthly partner meetings; quarterly ‘all’ partner meetings as well as communications with approximately 20 partners. Ensure invites sent, agendas prepared and disseminated, roll call taken and recorded, meeting minutes completed and disseminated, add new members to tracker, organize new files on shared box from members, attend meetings serving as point and assist with tech issues. This also includes follow up on all action items identified during said meetings. All agendas, roster of attendees and meeting notes will be retained in a location accessible to project team.
• Assist with coordination on project deliverables of the NMVC related to the Response Division. This entails tracking progress on the goals and objectives related to each deliverable. The incumbent meets with partners, consultants and contractors at regularly scheduled times and monitors project progress against project objectives. They will ensure that the meeting schedule is followed, invites sent, agendas prepared and disseminated, roll call taken and recorded, meeting minutes completed and disseminated, add new members to tracker, organize new files on shared box from members, attend meetings serving as point and assist with tech issues. This also includes follow up on all action items identified during said meetings. All agendas, roster of attendees and meeting notes will be retained in a location accessible to project team. These milestones will be documented in the tracking system for weekly presentation to each of the Division Directors within the NMVC.
• Oversee and organize 1 Forum and assist other Forums where necessary to ensure that the schedule is followed, invites sent, agendas prepared and disseminated, roll call taken and recorded, meeting minutes completed and disseminated, add new members to tracker, organize new files on shared box from members, attend meetings serving as point and assist with tech issues. This also includes follow up on all action items identified during said meetings. All agendas, roster of attendees and meeting notes will be retained in a location accessible to project team.
• Assist with the organization of bi-weekly Response TTA for OVC Program Manager.
• Coordinate travel for Director of Response Division including booking travel and travel reimbursements.
• Conduct other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 5,001-10,000 employees