Program Coordinator I - Public Works

Clark County, Washington

1d • $35 - $49 • Hybrid

About The Position

This Program Coordinator I position reports to the Compliance Services manager within Public Works and is primarily responsible for the coordination of the non-capital portion of the Public Works asset management program and other Compliance Services duties. This position supports small tools tracking and inventory, materials inventory, the coordination of the annual inventory audits of small, attractive assets, reconciliations, journal entry preparation, assist with administration of the maintenance management system and other compliance duties. In support of these business processes, this position will perform reconciliations, prepare journal entries, process tool and inventory purchases, develop policies and procedures, assist in program performance evaluation, perform internal audits, provide training to staff on inventory and internal controls, recommend courses of action to the Compliance Services Manager, and provide occasional updates to Senior Management Team members as needed to ensure that projects stay on track. The successful candidate will have some experience in these areas and will be familiar with creating a collaborative environment of shared accountability while ensuring that regulations are adhered to and program compliance goals are met. This position offers a hybrid remote work schedule, however, the candidate selected must reside in Washington or Oregon. No exceptions.

Requirements

• At least three years of inventory management, accounting, or compliance experience, or A bachelor’s degree or the equivalent, in accounting, finance, or a related field from an accredited college or university.
• Any combination of training and experience that would provide the required knowledge, skills and abilities will be considered.
• A valid motor vehicle operator’s license is required for this position.
• Knowledge of: The principles and practices of inventory program management, including planning, scheduling, monitoring, and problem solving.
• General accounting principles and practices
• BARS (Budgeting, Accounting and Reporting System for State and Local Governments)
• computer applications related to financial reporting (database, spreadsheet, word processing)
• research methods and information sources
• relevant computer- based systems and applications
• principles and techniques of project management, application and interpretation of County, state and federal laws and regulations relevant to the program area
• analysis and evaluation of policies, procedures, public information, and service delivery issues
• local and state lawmaking processes
• trends and practices within the specialized area
• personal computer applications and usage.
• Ability to: Establish and maintain cooperative and effective working relationships.
• Analyze and solve complex problems and explain results in writing.
• Interpret, apply, and explain federal, state and local policies, procedures, laws, and regulations.
• Meet deadlines.
• Evaluate and improve department service delivery through enhancement of procedures, systems, organizational approaches and record keeping; develop and demonstrate effective customer service techniques.

Nice To Haves

• Specialized experience in the area of assignment is highly desirable. However, this expertise is not required at entry into the classification.

Responsibilities

• Provides analysis of inventory program performance, including administrative, financial, and operating information.
• Create reports from a variety of data sources and tracking systems and prepare data from these same systems in support of the development of policies, procedures, and practices.
• Participate in the development of inventory program budgets, goals, objectives, and activities and make recommendations based on inventory program data.
• Provides information to staff, internal customers, and other agencies on local, state, and federal requirements, regulations, policies, and best practices.
• Processes forms, applications, service requests and payments.
• Recommend process changes, policy and procedure updates, and other program improvements based on research that requires specialized knowledge of inventory management processes.
• Perform periodic audits of non-capital inventory and produce internal audit reports providing recommendations for managers and supervisors of programs that use non-capital inventory.
• Prepare reconciliation entries and other accounting entries necessary to ensure that accounting system data for non-capital inventory is accurate, auditable, and timely.
• Ensure that county, federal, and state purchasing guidelines are adhered to as well as any other applicable regulations, requirements, or policies.
• Monitor usage of non-capital inventory contracts and coordinate contract management and procurement activities with program managers that make heavy use non-capital inventory.
• Make accounting entries directly into a variety of data systems for the purpose of updating inventory and maintenance management records.
• Set goals and maintain an annual workplan for non-capital inventory program, working with other staff within the department as necessary to ensure that goals progress.
• Act as a backup subject matter expert for a variety of data systems within the Public Works department that are involved in the asset management, work order, and inventory process.
• Perform other duties as required.

Benefits

• Clark County provides regular full-time and part-time employees with a comprehensive benefits package which includes medical, vision and dental insurance, paid leave, flexible spending accounts, life insurance and long-term disability, retirement, and deferred compensation.
• All Clark County employees must participate in a WASHINGTON STATE RETIREMENT SYSTEM PLAN (PERS, PSERS or LEOFF).Employee contributions begin the first day of work.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level