Program Coordinator - Horticulture

JLL•Seattle, WA

7d•Onsite

About The Position

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward. What this job involves: This position plays vital role in supporting comprehensive administration of innovative Horticulture Program for Amazon Global Real Estate & Facilities while maintaining commitment to JLL's Leadership Behaviors. You will work closely with Horticulture Program Manager to develop and implement administrative processes that drive operational excellence while directly contributing to creating healthy, attractive, and sustainable natural environments for Amazon employees and community. This diverse program encompasses all corporate horticulture initiatives, requiring coordination with numerous internal and external partners. This role contributes to JLL's business objectives by combining detailed administrative support with strategic thinking, helping to implement processes that ensure program sustainability and operational excellence while maintaining JLL's reputation for building strong vendor partnerships and delivering outstanding client service, and maintaining JLL's reputation for excellence in corporate real estate services through seamless horticulture program coordination and implementation of JLL's leadership behaviors, best practices, and innovations while balancing big-picture strategy with day-to-day execution and maintaining collaborative, solution-focused approach to challenges.

Requirements

Bachelor's degree from accredited institution
Minimum of three years of administrative office experience in professional environment
Must meet highest attendance and punctuality requirements with reliable schedule adherence
Ability and willingness to work occasional weekends and holidays
Proven ability to manage multiple concurrent responsibilities, meet strict deadlines, and assume additional responsibilities as needed
Advanced proficiency in Microsoft Office Suite including Word, Excel, Outlook and willingness to learn additional software applications
Advanced skills in balancing budgets, creating purchase orders, managing vendors, and coordinating corporate events and community outreach programs
Experience organizing and coordinating corporate events or community outreach programs
Ability to professionally present technical information and business correspondence to diverse audiences in verbal and written formats with strong grammar and proofreading capabilities
Exceptional interpersonal skills including professionalism, customer service, collaboration, inclusivity, teamwork, and commitment to JLL's Leadership Behaviors
Exceptional communication skills, critical thinking, analysis, and judgement.

Nice To Haves

Bachelor's degree in Horticulture, Landscape Architecture, Environmental Science, Finance, or related field
Background in program coordination, vendor management, procurement, inventory management, and budget administration in fast-paced corporate settings
Experience working in corporate real estate, facilities management, or property services environments
Experience working in collaborative, cross-functional team environments where innovative ways of working are embraced
Knowledge of horticulture, landscaping, or environmental sustainability
Experience leading aspects of budgetary activities including accruals, variance, purchase order management, and other financial administrative tasks
Background managing procurement processes including preparing purchase requisitions, processing invoices, and maintaining critical supply inventories
Understanding of coordinating and communicating team schedules using various calendar and organizational tools
Experience composing professional communications including emails, reports, and business correspondence using proper formatting and style
Knowledge of representing organization professionally across various audiences including clients, vendors, speakers, and supporting organizations
Background supporting teams with administrative and operational support as needed
Experience planning, organizing, and overseeing events while determining and securing all necessary resources for successful execution
Understanding of conducting research and preparing critical project elements to support specific initiatives.

Responsibilities

Lead aspects of budgetary activities including accruals, variance, purchase order management, and other financial administrative tasks
Manage procurement processes including preparing purchase requisitions, processing invoices, and maintaining critical supply inventories in collaboration with horticulture staff
Coordinate and communicate horticulture team schedules using various calendar and organizational tools to ensure seamless program operations
Compose professional communications including emails, reports, and business correspondence using proper formatting and style
Represent JLL and Horticulture Program professionally across various audiences including clients, vendors, speakers, and supporting organizations and at in-person and virtual events
Support Greenhouse, Spheres, and Community Landscape teams with administrative and operational support as needed
Plan, organize, and oversee horticultural events while determining and securing all necessary resources for successful execution
Conduct research and prepare critical project elements to support specific horticulture initiatives
Implement JLL's leadership behaviors, best practices, and innovations
Work closely with Horticulture Program Manager to develop and implement administrative processes that drive operational excellence
All additional duties commensurate to level of role.