(Hybrid) Program Coordinator - Honors College, Undergraduate Research

West Virginia University

1d • Hybrid

About The Position

The Program Coordinator for the Office of Undergraduate Research (UGR) plays a central role in supporting and advancing the mission of UGR by managing the day‑to-day administrative operations of undergraduate research programs and initiatives. This position provides essential coordination across all programmatic activities, ensuring smooth planning, execution, and assessment of UGR efforts.

Working in close collaboration with the Director of Undergraduate Research, the Program Coordinator supports programs from inception through completion. Responsibilities include organizing and implementing key initiatives such as recruitment events, workshops, trainings, student research symposia, travel to conferences, and other program‑related activities. The coordinator manages program communications, advertisement, applications, participant tracking, and ongoing assessment to ensure program quality and effectiveness. Additional responsibilities include identifying and managing program funding and maintaining accurate program records and reports.

Requirements

• Master’s degree in higher education administration, education, communications, business administration, or a related field.
• A minimum of two (2) years of experience coordinating academic or student‑focused programs/events in a higher education setting.
• Any equivalent combination of related education and/or experience will be considered.
• All qualifications must be met by the time of employment.
• Strong managerial skills
• Strong organizational skills
• Strong computer skills
• Strong public speaking and interpersonal skills
• Strong writing and editing skills
• Familiarity of undergraduate and graduate research skills and programming.
• Experience with communications through newsletters, email campaigns or similar.
• Strong experience with organization of scholarly events
• Ability to work independently and to use discretion in decision-making
• Administrative decision making and problem solving
• Ability to work with a team.

Responsibilities

• Coordinate and manage the day-to-day operations of the Office of Undergraduate Research (UGR) and all its programs: payroll management, awards to students and faculty, space reservations, vehicle rentings, etc.
• Maintain budget and track expenditures/transactions as required.
• Lead the organization of WVU Undergraduate Research Symposia.
• Lead educational trips and escort students to local, national, and international research conferences.
• Lead the social aspect of the UGR summer and academic year programming (i.e. Ice Cream Social, Meet the Mentors Mixer, Cookies with Researchers, team building activities, and others).
• Develop and coordinate the campus awareness of the UGR programing and external research opportunities through newsletter, social media, website, tabling at events, and university communications.
• Maintain records with data available and provide as needed to students, faculty, departments, and administrators.
• Supervise graduate students and undergraduates who assist in the Office of Undergraduate Research as needed.
• Correspond with alumni and track their graduate and professional school pursuits.
• Represent (along with the UGR Director) the Office of Undergraduate Research and its programming to internal and external constituencies.
• Assist with grant renewal, grant reporting processes and the Office of Undergraduate Research annual report.
• Serve on college/university committees representing the Honors College.
• Develop and maintain cooperative relationships with units inside WVU, especially the Mountaineer HUB, Shared Services, Honors College, ASPIRE and Pre-Health Offices.
• Other duties as assigned

Benefits

• 37.5-hour work week
• 13 paid holidays (staff holiday calendar)
• 24 annual leave (vacation) days per year or more based on years of service (employee leave)
• 18 sick days per year (for when you’re ill, for when you need time to care for sick family, for your own, or your family’s, regularly scheduled medical appointments. Who is family for the purpose of this leave? A lot of people in your life including immediate relatives and in-laws as well as others considered to be members of your household living under the same roof)
• WVU offers a range of health insurance and other benefits
• 401(a) retirement savings with 6%25 employee contribution match, eligibility to continue health insurance, and other retiree perks.
• Wellness programs

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level