Program Coordinator for the Center of Excellence for International Strategic Studies (Grant-Funded)

Spelman College • Atlanta, GA

404d • Onsite

About The Position

The Program Coordinator for the Center of Excellence for International Strategic Studies at Spelman College is responsible for managing and coordinating the day-to-day administrative and budget activities of the grant-funded program. This role involves providing administrative support to program leadership, managing budget and procurement functions, and ensuring effective communication and data management within the program.

Requirements

• High school diploma and a minimum of five years of administrative and/or project management experience, preferably in a college/university setting.
• Excellent oral and written communication skills.
• Strong interpersonal skills and customer service focus.
• Professional demeanor with the ability to interface with internal and external constituents with respect and confidentiality.
• Ability to plan, prioritize, and organize a diversified workload with attention to detail.
• Ability to work effectively under pressure and demonstrate initiative.

Nice To Haves

• Bachelor's degree preferred.
• Educational background in International Affairs or Political Science is a plus.

Responsibilities

• Provide administrative support for the grant-funded program leadership by responding to emails and phone messages about the Program.
• Coordinate meetings hosted by the Program leadership, including core personnel and Steering Committee.
• Interface with key units of the College to manage activities.
• Maintain the calendar of key program events, websites, and social media accounts.
• Maintain a database of key announcements and invitations from the grant funder and other organizations.
• Manage budget and procurement functions for the program, including placing orders and monitoring shipments.
• Work with Accounts Payable to ensure prompt approval and payment of invoices.
• Monitor and reconcile program budget and documents related to expenditures.
• Maintain inventory of and order office supplies.
• Arrange travel for faculty/staff and process travel expense reports.
• Prepare quarterly grant financial reports for funder and process paperwork for stipends and payments.
• Develop methods for tracking, maintaining, and archiving confidential files and reports.
• Create and maintain spreadsheets and shared drives for data management.
• Conduct research to identify best practices beneficial for the research enterprise at the College.
• Assist with the collection and storing of documentation related to shared service agreements and policies.

Benefits

• Full-time position with competitive salary.
• Professional development opportunities.
• Onsite work environment.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: High school or GED