Program Coordinator for Education

Capital University • Columbus, OH

2d

About The Position

The Program Coordinator for the School of Education provides comprehensive administrative, operational, and logistical support for undergraduate, post-degree, and graduate education programs. This position serves as a central point of coordination for field placements, accreditation reporting, faculty support, and student experience initiatives. The role requires a high degree of independence, accuracy, and collaboration with internal departments, school districts, and community partners to ensure the successful execution of education programs.

Requirements

• Bachelor's degree required; degree in Education, Business Administration, or related field preferred.
• 2-3 Years experience supporting faculty, and staff or in a office environment.
• Proficient administrative, organizational, and project management skills with strong attention to detail.
• Advanced interpersonal communication skills with the ability to collaborate with faculty, administrators, students, and external school district partners.
• Proficient in Microsoft Office Suite, SharePoint, and data management systems (e.g., Colleague, Anthology).
• Proficient ability to prioritize multiple tasks and meet deadlines in a fast-paced academic environment.
• Knowledge of K–12 and higher education structures, field placement processes, and accreditation requirements.
• Ability to handle sensitive information with discretion and maintain confidentiality.

Nice To Haves

• Experience working in a teacher education or higher education academic support role.
• Familiarity with state licensure and accreditation reporting (Title II, CAEP, OBR).
• Proficient with Anthology or similar assessment/field placement platforms.
• Experience coordinating large-scale events and managing communication with external education partners.

Responsibilities

• Provide administrative support to the Dean, including scheduling, managing documentation, and assisting with budget tracking.
• Support faculty with administrative needs such as copying, scanning, submitting reimbursements, and onboarding adjuncts, university supervisors, and edTPA scorers.
• Collect, organize, and report data related to Title II, OBR Metrics, CAEP, and University data collection under the supervision of the Director of Assessment and Accreditation.
• Manage Anthology functions including applications, assessments, account creation, and data reporting for Teacher Education, Student Teaching, and edTPA programs.
• Coordinate the Spring Interview Event: scheduling, district communication, student sign-ups, recruiter outreach, and post-event follow-up.
• Manage all aspects of field placements for undergraduate and post-degree programs (EDUC, MUS, and CCTR courses), including district communication, background check coordination, and documentation maintenance.
• Assign university supervisors and edTPA evaluators for student teaching placements; ensure assessment and scoring data are distributed appropriately.
• Support accreditation processes and collaborate on edTPA evaluator training, data review, and alignment with course requirements.
• Prepare and update program and field handbooks, student teaching materials, and departmental forms.
• Coordinate district contracts, fee waivers, and student records management, maintaining accurate SharePoint documentation.
• Provide administrative support to graduate programs in School Counseling and Clinical Mental Health Counseling, including practicum and internship placement coordination.
• Support the Reading Center, including fee collection, payment tracking, family communication, and purchasing oversight.
• Post job, tutoring, and volunteer opportunities to School of Education students and maintain the student email listserv.
• Attend School of Education Departmental and committee meetings (SAM, Education Advisory Council) and record minutes as needed.
• Order and manage office supplies and assist with faculty contracts each semester.
• Perform other duties as assigned.

Benefits

• Capital University offers a rich benefits package that includes medical, dental, vision, retirement, family education benefits, short-term and long-term disability, life insurance and free parking.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level