Program Coordinator for Camps, Conferences, and Guest Events

The University of Texas at Arlington Portal • Arlington, TX

9d

About The Position

The Special Events Coordinator position supports Guest Services and the Program Director, managing student workers and providing logistical and administrative support for summer conferences and guest apartment housing. This position requires independent judgment on critical matters, ensuring effective customer service coordination within the Guest Services office and University Housing.

Requirements

• Bachelor’s degree in business, hospitality management, or a related field.
• One (1) year of experience coordinating conferences and/or special events.
• Experience supervising full time and/or student staff.

Nice To Haves

• Master’s degree in business, hospitality management, or a related field.
• Three (3) or more years of professional experience coordinating and/or booking conferences and/or special events in a university setting working in or with housing department.
• Comfortable working with a conference database program and providing staff training.

Responsibilities

• Oversees daily operations for Camps, Conferences, Guest Services & Guest Apartments, ensuring all administrative and technical processes are followed.
• Inputs, updates, and maintains summer camps, conferences, and guest apartment data in IRIS Coordinator.
• Designs and disseminates marketing materials (e.g., brochures, flyers, forms) for events and programs.
• Conducts event planning and coordination for signature events, including logistics, setup, and staffing needs.
• Hires, trains, and supervises student staff, providing clear guidelines on expectations and responsibilities.
• As assigned

What This Job Offers

• Job Type: Full-time