Program Coordinator, Educational Meetings

ASCO•Alexandria, VA

1d•Hybrid

About The Position

Are you interested in making a world of difference in cancer care? Cancer strikes more than 10 million people worldwide each year. As the leading medical society representing doctors who care for people with cancer, the American Society of Clinical Oncology (ASCO) is committed to conquering cancer through research, education, and promotion of the highest quality care. Who we are: ASCO is a flexible, high-performance membership organization where employees collaborate to support our mission through evidence, care, and impact. Together with Conquer Cancer, the ASCO Foundation, we foster a culture that prioritizes customer-centricity, emphasizes teamwork, and commits to quality. Our culture, ASCO Works – Our Way of Working, has long enabled workplace flexibility and embraced technology to help us achieve balance. ASCO offers competitive salaries, an excellent benefits package, and opportunities to participate in professional development programs. To learn what it’s like to work at ASCO, click here. Who we are looking for: To provide project and program coordination in support of committees in the end-to-end development and execution of ASCO Educational Meetings.

Requirements

Bachelor’s degree or equivalent training or equivalent years of experience.
2 – 3 years of related administrative support experience, preferably in a nonprofit environment.
Proficiency with Microsoft Office programs (Word, Excel, PowerPoint, and Outlook).
Openness to embracing and learning new technology tools and systems.
Effective communication skills, including written communication, with ability to clearly convey and receive information.
Strong customer service, interpersonal skills and enthusiasm in a professional setting.
Self-managed with proven skills to use initiative and exercise good judgement.
Strong time management, organizational skills, and attention to detail with the ability to prioritize work to deliver results.
Professional demeanor and presence including the ability to handle confidential information.
Ability to work well independently as well as collaboratively in a team setting.
Program and project coordination skills.

Nice To Haves

Prior experience with Oncology or other scientific or medical meetings and event marketing.

Responsibilities

Collaborate with meeting manager in the development of assigned meetings, including the coordination of committee meetings and materials, and the scheduling of and preparation for committee planning conference calls.
Prepare materials for and lead planning conference calls with meeting committee and faculty members to align with ASCO’s practices around evidence-based education and learning science principles, as well as meeting logistics.
Lead the process for both faculty invitation and abstract notification process, including accurately preparing and distributing committee and faculty correspondence and leading the faculty replacement process for both education and science programs.
Serve as customer service lead for assigned meetings by providing high-level support by phone and managing email accounts. Support customer service efforts for other ASCO meetings as needed.
Anticipate, coordinate, and execute timely and informative correspondence and material preparation required to ensure that programs adhere to expected quality, defined timelines, and program content.
Provide support for databases, websites, meeting applications, and online tools.
Serve as the coordinating lead for the testing and deployment of time-sensitive Confex applications such as the Speaker Center tool and the abstract submitter and grader tools.
Coordinate the development of onsite materials. Provide onsite staff support at assigned meetings and other meetings as requested.