Program Business Manager - School of Medicine, Graduate Medical Education

Emory•Atlanta, GA

3d•Hybrid

About The Position

The Graduate Medical Education (GME) Program Business Manager position requires exceptional problem-solving, time management, organization, and customer-service skills. Excel skills in data management, particularly vLookup and pivot tables, are strongly preferred. This position serves multiple functions related to GME trainee payroll/employment and serves as the go-to person to answer trainee payroll/HR related questions from the GME trainees, staff, leadership and associated communities. Prior experience/knowledge about GME training, payroll and HR processes strongly preferred.

Requirements

A bachelor's degree in business administration or a related field and five years of professional business administration or management experience OR an equivalent combination of related experience.

Nice To Haves

Proven strong experience in HR and Payroll, preferably at Emory.
Familiarity with FMLA and other HR policies.
Knowledge on J-1/H1B visa processing.
Advanced Excel and Data Management/Analysis skills required.
Prior supervision experience preferred.
Exceptional problem-solving, time management, organization, and customer-service skills.
Masters degree strongly preferred.
Must be detail-oriented and able to meet deadlines while processing large volumes of data with high rate of accuracy.
Must be able to multi-task effectively in a busy and fast-paced office environment and collaborate well with a culturally diverse team.
Ability to maintain confidentiality standards.
An independent self-starter with creativity and independent thinking.
With minimal supervision, able to develop work plans on assigned projects, monitor progress and track to completion.
Must have high levels of proficiency with Excel spreadsheets/data comparison/analysis and a quick learner of other database software applications.
Prior experience/knowledge about GME training, finance, payroll and HR processes strongly preferred.

Responsibilities

Coordinates and directs departmental activities which may include the department's residency program, the transitional year program and/or other programs.
Provides input into departmental objectives, especially those pertaining to the residency program.
Interviews applicants and recommends candidates for admission to the residency program.
Establishes and administers departmental policies and procedures pertaining to teaching requirements, course objectives, and course content in compliance with applicable regulations.
Plans and develops courses for medical students, manages the course budget, negotiates with outside agencies to obtain funding and support for the course, and coordinates and administers the course throughout the academic year.
Arranges, administers, and proctors certifying and sub-specialty exams.
Develops, administers and monitors intern, resident, and operating budgets.
Collects and analyzes data to advise management of long range needs.
May develop various communications materials/methodologies such as newsletter articles, memos, videotapes, workshops, brochures, and focus groups.
Supervises staff.
Performs related responsibilities as required.
Primary duties are organizing, coordinating, and planning operational facets of a program and its related activities which include, but are not limited to the following: establishing long-term operational objectives, researching factors that may impact the success of the program, working with individuals or groups to research and document program requirements in order to provide appropriate input into the development of strategic plans.
Develops work plans to accomplish program goals and objectives and monitors progress toward their achievement.
Conducts research and gathers information to develop various publications.
Develops promotional materials which may include content for reports, briefings, newsletters, grants or other written information related to the program.
Assists in developing and coordinating program-related conferences, conventions, or meetings.
Monitors expenditures and may participate in the budget planning process and prepare financial reports.
May assist in identifying funding resources and developing fund-raising strategies and initiatives.
Prepares operational and statistical reports.
Conducts training, represents the program at meetings and conferences, and networks with affiliated groups.
May supervise assigned project staff, interns and/or volunteers.