Program Associate – Path Forward Grant Program

Touro University New York•New York, NY

4d•$24 - $30

About The Position

The Program Associate will provide high-level administrative and project coordination support for Touro University's participation in the New York State Path Forward (NYPF) initiative, a multi-year effort to integrate culturally responsive, evidence-based literacy instruction grounded in the Science of Reading across teacher preparation programs. Reporting to the Project Lead, this part-time role supports scheduling, communications, document management, data collection, meeting support, and coordination with Deans for Impact (DFI) and other partners.

Requirements

Bachelor's degree and 2+ years of administrative experience required
Excellent organization, time management, and follow-through.
Strong written and verbal communication skills.
Proficiency with Microsoft Office, Google Workspace, and Zoom.
High attention to detail and professionalism.

Nice To Haves

Experience in higher education, teacher preparation, or literacy initiatives.
Familiarity with project coordination, data tracking, and grant documentation.
Knowledge of the Science of Reading (SoR) is a plus.

Responsibilities

Coordinate project calendars, meeting schedules, and invitations for virtual and in-person sessions
Record, draft, and distribute meeting minutes
Prepare meeting materials, agendas, handouts, and presentations
Support travel logistics for on-site visits
Organize and maintain project files (shared drives, folders, archives)
Serve as a point of contact for internal Path Forward communications
Coordinate with DFI, Literacy Academy Collective, The Reading League, and participating faculty
Draft and send stakeholder communications (emails, announcements, RSVP forms, calendar invites)
Assist with collecting and organizing faculty data (eg, Knowledge Snapshot participation, attendance, deliverables)
Track project progress and key milestones
Prepare brief summaries/reports for the Project Lead and funders as needed
Serve as a friendly first point of contact for participating faculty regarding Path Forward logistics
Coordinate 1:1 and small-group coaching sessions with DFI; manage sign-ups and reminders
Assist faculty with RSVPs, calendar invites, Zoom links, and access to materials
Track faculty participation (Knowledge Snapshot completion, session attendance, deliverables)
Collect and organize syllabi, assignments, and templates related to course redesign (administrative handling only)
Share resources, deadlines, and step-by-step guides; provide light tech support for Google/Zoom/Drive access
Maintain a simple FAQ/updates log so faculty have consistent guidance
Provide logistical and clerical support for trainings and professional learning sessions
Assist with documentation and compliance reporting
Other Duties as Assigned