Program Associate, Hawaiʻi Grantmaking

Weinberg Foundation•Honolulu, HI

8d•$85,000 - $95,000•Hybrid

About The Position

The program associate will support the Foundation’s grantmaking efforts in Hawaiʻi, as well as Foundation-wide grant management and data analysis. This role will assist in analyzing metrics, managing and monitoring active grants, and conducting due diligence on prospective grantees. In addition, the program associate will support the Hawaiʻi-based Program team members with managing contact lists, advancing local staff volunteer opportunities, handling logistics for site visits and small gatherings, and contributing to internal and external communications as needed.

Requirements

One to two years of experience providing administrative and programmatic support in a nonprofit, philanthropic, government, or related environment.
Strong data analysis skills and interest in learning and reviewing complex data systems.
Ability to work on deadlines and support multiple portfolios.
Deep commitment to Hawaiʻi.
Ability to work well in teams and collaborate productively with colleagues and external partners.
Initiative, positive attitude, and creative problem solving.
Proficiency in Microsoft Office, Teams, Outlook, Zoom, and Salesforce experience preferred.
Experience grant writing or monitoring grants, and familiarity with communications, evaluation reports, documentation processes, and record keeping.
Demonstrated proficiency in working independently, delegating duties, and collaborating effectively.
Honesty, integrity, humility, and openness to constructive feedback and continuous improvement.
Ability to maintain strict confidentiality, handling highly sensitive information with discretion and professionalism.
Strong writing and editing skills, with meticulous attention to detail, including fact checking.
Ability to analyze and evaluate grant applications, including financial and programmatic components.
Ability to pre ‑ screen applicants by phone or email and assess eligibility.
Clear and professional communication with grantees, applicants, and external experts.
Demonstrated alignment with the Foundation’s values and guiding principles: respect for the dignity of every individual, as well as care, collaboration, commitment, community, and curiosity in carrying out its work and engaging with colleagues and partners.
Emotional intelligence, flexibility, and sense of humor.

Nice To Haves

Bachelor’s degree preferred.
Familiarity with nonprofits and nonprofit ecosystems: preference for candidates who understand community-based organizations.

Responsibilities

Maintain grantmaking timelines, budgets, and files.
Conduct due diligence on grant opportunities in support of managing director, program director, and program officer.
Review and synthesize nonprofit financial information, including program and capital budgets, and create summaries of nonprofit programs and services.
Support creating memos and presentations as needed.
Learn and use grant management system in collaboration with program director and grants associate.
Assist with creating internal meeting agendas and other supporting documents.
Maintain email and event-related lists.
Support Hawaiʻi program team’s grant reporting process, including highlighting key lessons learned.
Monitor and synthesize data.
Support development, dissemination, and analysis of grantee and staff surveys.
Conduct budget analysis under the direction and support of the program director.
Support logistics for site visits, convenings, and other program-related events.
Coordinate staff volunteer opportunities.
Draft emails and basic summaries of meetings and events.