Multidisciplinary Diagnostic and Training Program (MDTP) - Program Assistant

MDTP•Gainesville, FL

10d•$17

About The Position

The Multi-disciplinary Diagnostic and Training Program (MDTP) is seeking a detail-oriented and organized Program Assistant to support daily operations. This role is ideal for a graduate student interested in gaining hands-on experience in a dynamic, client-focused environment. The MDTP team has an opening for an Program Assistant. Duties will include but are not limited to: Process incoming mail, faxes, records, and referral packets Answer incoming calls, take messages, and ensure timely delivery Scan and file client records accurately and securely Maintain and update client referral log Schedule client appointments, send appointment letters, and make appointment reminder calls Prepare client charts and essential paperwork for appointments Greet and check in clients/families; Assist with facilitating completion of appointment visit forms and related documentation Maintain the MDTP appointment calendar Assist with tracking of assessment materials and supply inventory Support program faculty and staff with tasks aligned to MDTP grant deliverables Perform other duties as assigned

Requirements

Strong organizational and communication skills with meticulous attention to detail.
Ability to handle sensitive information with discretion.
Availability to work 20 hours per week.
Commitment to remain in the role for at least one year (two years preferred).
Applicants must be a University of Florida admitted, degree-seeking student with a minimum 2.0 GPA and registered at least half-time.
Registered students are employed on a part-time basis, up to 20-30 hours per week.
This position requires availability on weekdays (M,T,W,T, or F) between the hours of 8:00am and 5:00pm.

Nice To Haves

Current graduate student
Ability to handle sensitive information with discretion
Experience with scheduling, record-keeping, or similar tasks is a plus
Experience with Adobe and Microsoft preferred
Demonstrated ability to work independently, interact professionally, and effective writing and organizational skills
Excellent time management skills and ability to successfully manage multiple priorities
Personable with great verbal and written communication

Responsibilities

Process incoming mail, faxes, records, and referral packets
Answer incoming calls, take messages, and ensure timely delivery
Scan and file client records accurately and securely
Maintain and update client referral log
Schedule client appointments, send appointment letters, and make appointment reminder calls
Prepare client charts and essential paperwork for appointments
Greet and check in clients/families; Assist with facilitating completion of appointment visit forms and related documentation
Maintain the MDTP appointment calendar
Assist with tracking of assessment materials and supply inventory
Support program faculty and staff with tasks aligned to MDTP grant deliverables
Perform other duties as assigned