Program Assistant, Kenan Flagler Career Interview Suite
About The Position
Kenan-Flagler Business School is seeking two part-time (20 hrs/week) Program Assistants to provide administrative support for the Career Interview Suite in the Business School’s new Steven D. Bell Hall building. These individuals will warmly greet and assist visitors to the Suite. They will also support Interview Suite operations/logistics and assist three program teams: Master of Business Administration ( MBA ), Office of Specialized Masters ( OSM ) and Undergraduate Business Program ( UBP ) with projects and administrative tasks. Kenan-Flagler Interview Suite will primarily house MBA , OSM and UBP student and employer stakeholder career activity. Program Assistants will have exposure and the opportunity to coordinate extensively across our teams, as well as interact with a variety of company representatives, alumni, and students. These individuals will be required to be in-person. Schedules will be coordinated to ensure coverage each week Monday – Friday. The standard hours for the Kenan-Flagler Interview Suite are: 8:30 AM -5:00 PM.
Requirements
- High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Nice To Haves
- Exceptional customer service, organizational skills, strong verbal and written communication skills, ability to multi-task and meet deadlines, professional decorum and diplomacy, positive and energetic attitude and demonstrates initiative.
- Demonstrated proficiency with Microsoft Office tools (specifically Excel and Teams), resourcefulness, and ability to problem solve.
Responsibilities
- Meet, greet and appropriately direct visitors and stakeholders to the Suite
- Triage and answer inquiries from visitors and stakeholders
- Support with managing interview/conference room logistics (opening/closing Suite, kitchen inventory/set-up, etc.) and daily activities
- Support/coordinate with internal and external parties (food/catering vendors, IT, facilities, etc.) on Suite related matters as needed
- Maintain confidentiality and professionalism in all interactions
- Identifying and appropriately escalating issues to Career team leaders and members
- Support the Career teams for MBA , OSM and UBP with special projects as assigned
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
11-50 employees
