Program Assistant - Graduate School of Health and Human Services

Saint Mary's University of Minnesota • Minneapolis, MN

8d • $24 - $27

About The Position

Saint Mary's University of Minnesota is seeking candidates who are eager to contribute to its Lasallian Catholic mission of awakening, nurturing, and empowering learners to ethical lives of service and leadership. We invite individuals to help transform lives through education, inspired by the Catholic Intellectual Tradition’s quest to understand the human experience through faith and reason and its embrace of all who are dedicated to learning from one another through authentic conversations in search of the truth. We are especially interested in and give preference to candidates who demonstrate a vision to create and nurture initiatives that will advance our mission within the scope of their duties and who will foster a culture of dialogue that, with respect for all people, supports the search for meaning and purpose in pursuit of excellence.
Job Summary The Program Assistant supports School of Health and Human Services administrative operations and academic functions. The Program Assistant works within a community of professionals dedicated to providing relevant, rigorous, and relational academic experiences for adult learners at the master’s and doctoral levels. This position works closely with the Associate Dean and Program Directors on responsibilities related to delivering an optimal experience for students in all programs as assigned.

Requirements

• Bachelor’s degree required
• Two or more years of experience in a university setting or demonstrated understanding of higher education.
• Program or project management experience.
• Experience working with a variety of different types of stakeholders.
• Strong interpersonal and written communications skills.
• Experience with data collection and analysis.
• Proficiency in office and educational technology.
• Strong organizational and prioritization skills.
• Dedication to a mission-driven organization.
• Exceptional relational skills as well as the ability to partner effectively both internally and externally.

Nice To Haves

• Student engagement and/or advising experience preferred.
• May consider other acceptable equivalent combinations of training and experience.

Responsibilities

• Oversee planning and execution of special projects, meetings, and events.
• Under direction of the Associate Dean and program directors, support efforts such as program residencies, school meetings, and alumni engagement events.
• Assist with contract preparations, initiate, approve and monitor expenditures; prepare expense reports, budget forecasting and tracking, as well as accounts payable transactions.
• Serve as a project manager on accreditation-related activities (data collection, meeting coordination, and other duties).
• Support the development of program annual reports and program reviews.
• Serve as project manager for SHHS program marketing and promotion and program director recruitment activities
• Manage collection of news and stories for sharing on program social media sites and blogs.
• Manage sponsorships and promotional initiatives at professional association meetings.
• Assist with search committees for positions within the School.
• Provide support for program administration, including management of degree program operations, data coordination for specialty accreditation, assistance with faculty coordination, student communications and registration, event planning, and social media.
• Coordinate payments related to faculty, guest speakers, subscription-based technology systems, and accreditors.
• Ensure that all expenses are processed in an accurate and timely manner.
• Work with the Program Directors to create, submit and maintain course schedules and records, send teaching invitations and coordinate with faculty, and collaborate with the Registrar’s Office.
• Organize and manage the Student and Faculty Canvas pages, updating student and faculty resources as needed.
• Manage textbook orders with the bookstore and order/coordinate textbook desk copies and/or resources for faculty.
• Collect and archive all course syllabi.
• Assist with external program level communications, such as with the American Psychological Association (APA) and assist in planning and/or hosting related events as needed (residencies, conferences, board meetings, etc.)
• Assist with onboarding new faculty members and course contracted instructors.
• Serve as a project manager on accreditation-related activities (data collection, meeting coordination, and other duties).
• Participate in school and university celebrations including commencements, convocations, and campus events.
• Participate in university initiatives as assigned.

Benefits

• Saint Mary’s offers a comprehensive benefit package including health, dental, vision, life and disability insurance, flexible spending, retirement pension plan, and both undergraduate and graduate tuition remission plans.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees