Program Assistant (Grant-Funded)

Houston Community College • Houston, TX

22h

About The Position

This position is responsible for facilitating the processes and operations of the assigned program or area.

Requirements

• High School Diploma or equivalent required
• 2 years progressive secretarial experience required
• Valid Texas Driver License
• MS Office Programs
• Information Management Systems

Nice To Haves

• Higher education experience preferred
• Bilingual (English/Spanish) preferred

Responsibilities

• Serve as point of contact for the assigned program/area.
• Provide program information and assistance to potential and current students, college staff, campus managers, site staff and the general public via telephone, emails and in person.
• Maintain internal department documents and files; maintain confidentiality of verbal and written students and staff information records.
• Process and maintain program records including timely and accurate data entry of personal student information, attendance, assessment scores and other required information.
• Pre-register program and/or in-service participants, as well as assist with registration at in-services and large professional development events.
• Assist with student recruitment through attendance at community outreach events.
• Prepare and disseminate student registration/orientation publications as appropriate.
• Assist with student registration/orientation and/or professional development sessions including securing room reservations, materials preparation, on-line registration and other related activities.
• Compile data from a variety of sources and design, and produce reports as needed.
• Assist instructors with support duties including making copies, student attendance follow-up, preparing student sign in/out logs and administering student’s assessment.
• Maintain various department records, inventory of supplies.
• Assist with end of semester class close-out.
• Perform other duties, tasks and assignments as required.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees