Temp - Program Assistant, US Data, USP

Gates Foundation • Seattle, WA

71d

About The Position

As the employment agency hiring temporary workers to be assigned to the Gates Foundation, we are responsible for direct hiring and seeking candidates for the following temporary role at the Foundation. AgileOne designs and develops global workforce and procurement solutions for Fortune 1000 companies. Our focused and consultative approach provides solutions that streamline business processes and deliver efficiencies to human resources, procurement, and suppliers. The Foundation We are the largest nonprofit fighting poverty, disease, and inequity around the world. Founded on a simple premise: people everywhere, regardless of identity or circumstances, should have the chance to live healthy, productive lives. We believe our employees should reflect the rich diversity of the global populations we aim to serve. The Team The foundation’s U.S. Program (USP) is dedicated to ensuring that every person navigating U.S. education systems and job markets can develop the knowledge, skills, and agency needed to thrive. We aim to dismantle systemic barriers so that race, ethnicity, gender, and socioeconomic status no longer dictate educational attainment or economic mobility and security. The US Programs Data Team aims to put data and AI to work for every student, teacher, and worker in the U.S. We work with partners at the cutting edge of AI innovation to transform education and economic mobility in the United States. Our work goes beyond simply keeping pace with the rapid evolution of AI; we are shaping its future through catalytic investment and open collaboration. We envision a world where transformative AI technologies redefine education and economic systems in a way that centers on the learner and provide universal access to the best teaching, tutoring, and learning experiences for every individual in America. We work in collaboration with programmatic teams that span the learner journey, from early learning and K12, Postsecondary and workforce success. Your Role The Program Assistant (PA) provides wide and varied administrative and organizational support for Program Officers (PO) and Senior Program Officers (SPO), as well as team-level support as needed.

Requirements

• Associate’s Degree or higher preferred.
• Minimum three plus years of experience in an administrative role supporting multiple people in a complex and fast-paced office setting, interacting extensively with internal and external contacts.
• Excellent verbal and written communication skills using diplomacy and good judgment in all interactions, particularly with individuals representing diverse linguistic and cultural backgrounds at all levels inside and outside the organization.
• Demonstrated effectiveness setting priorities and meeting deadlines in a role requiring attention to detail in composing, typing, and proofing materials.
• Experience establishing organizational systems to improve efficiency and functioning in a changing environment.
• Flexibility in meeting changing organizational and team needs accompanied by a willingness to work with shifting role priorities to prioritize collaboration and teamwork.
• Openness to feedback and an ability to adjust to diverse communication styles.
• Demonstrated proficiency with Outlook, Microsoft Office, and OneNote is required.
• Must be able to legally work in the country where this position is located without visa sponsorship.
• Must be able to legally work in the country where this position is located without visa sponsorship.

Nice To Haves

• Previous experience MS SharePoint and MS Teams preferred. Experience in learning and mastering new software applications.

Responsibilities

• Schedule a high volume of appointments and meetings and manage complex calendars for multiple people.
• Support travel as needed and organize and submit expenses for multiple people on a timely basis.
• Provide logistical support for events such as meetings and convenings which may include coordinating arrangements for participants, preparing and disseminating materials, providing on-site logistical support, etc.
• Responsible for high quality interactions, and clear and consistent communications with grantees and partners in the field.
• Act as liaison for team and internal partners, answering questions and routing requests as appropriate.
• Provide communications support and assistance to ensure timely responses to email and telephone inquiries.
• Maintain electronic records and a well-organized system for tracking, monitoring and prioritizing tasks and projects across multiple supported staff.
• Active engagement in learning opportunities, including participation in team skill building, collaboration and equity learning agenda.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree
• Number of Employees: 1,001-5,000 employees