Program Assistant for Business Development Manager

Pacific Asian Consortum in Employment (PACE)-posted 18 days ago
$40,000 - $55,000/Yr
Full-time • Entry Level
Onsite • Los Angeles, CA
251-500 employees
Administrative and Support Services
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PACE is seeking a highly motivated PROGRAM ASSISTANT who will provide support in day to day administrative and operational activities for the PACE Business Department participate in outreach activities and provide supportive services for clients Responsibilities include acting as the front desk receptionist answering calls through the front desk directing calls to appropriate staff and greeting directing announcing walk in visitors The Program Assistant also will have opportunities to interact and work with clients When directed the Program Assistant also will represent PACE and participate in external events to learn from and meet with partners key stakeholders and other community partners This is a great opportunity for individuals looking to pursue or work in the nonprofit sector and serve the community while building a fulfilling career and making a real difference and impact on the community The Program Assistant will report into the Office Manager This position is full time and non exempt

  • Manage correspondence for PACE Business answering phone calls responding to email inquiries and coordinating pick up and delivery of mail services
  • Schedule coordinate and set up PACE Business activities and meetings
  • Collect organize and maintain materials for meetings events workshops and training
  • Assist in processing purchase orders and managing various forms and files
  • Track and maintain office supplies and equipment and place orders as needed
  • Other administrative and project management duties as requested by the Office Manager
  • Collect and input key program related data eg new clients from outreach events enrolled clients performance outcomes events workshops trainers resource providers strategic partners in PACEs database systems
  • Structure organize create and maintain client files
  • Plan coordinate logistics of and participate in events workshops and training in collaboration with the Program and Marketing Teams including preparation registration vendor coordination execution and closeout
  • Other operational duties as requested by the Office Manager
  • Be knowledgeable of the basics of all PACE Business PFC service offerings and provide clients with relevant information
  • Provide supportive services to procurement counselors business counselors and program associates with their day to day client related work Supportive services may include collecting client documents assisting clients apply for business permits and licenses and helping clients prepare and package applications
  • Represent the organization at events workshops business forums partner meetings and community events
  • Provide support on special projects assigned by the Director of PACE Business
  • High School diploma GED or High School Equivalency HSE; Associate Degree preferred
  • Minimum 1 year of work experience in program coordination project support business counseling banking or similar role
  • Ability to work with low income individuals and groups of multi background; demonstrated ability to be patient listen and respond appropriately and interact positively with individuals especially clients
  • Strong organizational and management skills and detailed oriented
  • Proficiency in Microsoft Office Suite Word Excel PowerPoint Forms Outlook
  • Proficiency in Social Media and On line Marketing
  • Familiarity with financial statements including balance sheet income statement and cash flow desirable
  • Proven self starter
  • Demonstrated ability to multi task and work in a fast paced office setting
  • Demonstrated ability to work effectively with staff building and stewarding an organizational culture that embraces inclusion
  • Have excellent communication skills both written and spoken; ability to communicate and deliver clear concise effective manner for internal and external stakeholders
  • Build positive effective collaborative cultures and teams wherever you work including willingness to share skills and knowledge with others
  • Proficiency with data and reporting preferably using client relation management CRM software system especially Salesforce
  • Bilingual skills are highly desired
  • Must satisfactorily pass background and employmentreference check
  • COVID vaccination required; must have two dose series of Pfizer or Moderna or a single dose of Johnson & Johnson Those that need a medical or religious exemption must reach out separately
  • Affordable and robust Medical Dental Vision and Life insurance plans for employee plus family with generous employer contributions
  • 401k retirement plan
  • We offer paid holidays vacation pay and sick leave
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