Program Assistant - Magnolia Gardens

URI Careers • New York, NY

1d • $38,000

About The Position

The Program Assistant is responsible for providing support to the Program Director, management team and shelter staff with administrative functions which are necessary to operate the facility.

Requirements

• Bachelor’s Degree required.
• Bi-lingual, Mandarin or Spanish preferred.
• At least three (3) years’ experience as an Administrative Assistant preferably working with abused families or women with special needs.
• Experience with data entry.
• Excellent interpersonal and communication skills.
• Organized and detailed.
• Ability to work independently, takes initiative, and works well as a team member.
• Demonstrated sensitivity and experience with and/or knowledge of homeless families including individuals who identify as lesbian, gay, bisexual, transgender, queer, and/or HIV-affected, the elderly and individuals with substance abuse and/or mental health issues.
• Familiarity with DHS regulations is a plus but not required.
• Must be computer literate and must have knowledge of Microsoft Office applications.
• Will be required to read printed and handwritten materials.
• Will be required to use computer mouse and keyboard.
• Will be required to read information on computer screen.
• Must be able to sit for extended periods of time.
• Must be able to enter information in digital forms and spreadsheets.
• Must be able to lift 10 pounds at times, occasionally reach and bend.

Nice To Haves

• Bi-lingual, Mandarin or Spanish preferred.
• Familiarity with DHS regulations is a plus but not required.

Responsibilities

• Responsible for administrative tasks including monitoring records for required documentation, collecting documents from clients and filing records accordingly.
• Greet clients and visitors and log them into the system.
• Direct clients and visitors to the appropriate party.
• Assist with clerical duties related to the program including payroll information, scheduling, and other reports as assigned.
• Understand and follow the agency and funding source guidelines and protocols including HIPAA and Confidentiality.
• Perform other tasks as assigned by the Director.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 251-500 employees