Program Assistant

Health Research Incorporated • Albany, NY

13h • Hybrid

About The Position

The Program Assistant will assist with routine, day-to day activities and during emergency preparedness and response activities. This includes providing program and administrative support to Division of Infectious Disease Principal Investigator staff by triaging phone calls following all protocols and independently responding to inquiries; monitoring shared email inboxes and calendars; procuring and documenting supplies/equipment purchases; assisting in the coordination or facilitation of personnel transactions; assisting with subcontract development, and other appropriate related duties, as assigned. This position will be part of a dynamic team serving the Wadsworth Center’s mission in the New York State Department of Health’s efforts to protect and promote the health of New York’s citizens. Come be a part of Science in the Pursuit of Health®!

Requirements

• Bachelor's degree in a related field; OR an Associate's degree in a related field and two years of general office, secretarial, or administrative experience; OR four years of such experience.
• Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.
• Valid and unrestricted authorization to work in the U.S. is required.
• The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.

Nice To Haves

• Bachelor’s degree in a related field and one year of relevant experience, or associate’s degree in a related field and three years of relevant experience, or five years of relevant experience.
• Experience using shared inboxes and calendars in Outlook or other similar email systems.
• Computer skills in Word, Excel and Power Point for development of reports and presentations.
• Experience purchasing and maintaining financial records.
• Experience in the coordination or facilitation of personnel transactions.

Responsibilities

• Assist with routine, day-to day activities and during emergency preparedness and response activities.
• Provide program and administrative support to Division of Infectious Disease Principal Investigator staff by triaging phone calls following all protocols and independently responding to inquiries.
• Monitor shared email inboxes and calendars.
• Procure and documenting supplies/equipment purchases.
• Assist in the coordination or facilitation of personnel transactions.
• Assist with subcontract development, and other appropriate related duties, as assigned.

Benefits

• Health, dental and vision insurance - Several comprehensive health insurance plans to choose from
• Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit
• Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave
• Tuition support - Assistance is available for individuals pursuing educational or training opportunities
• Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses
• Employee Assistance Program - Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally
• And so much more!

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level