Winthrop Rockefeller Foundation-posted 8 days ago
$47,000 - $70,000/Yr
Full-time • Entry Level
Hybrid • Little Rock, AR

The Program Assistant plays a vital role in advancing the Foundation’s mission by providing programmatic and administrative support to the Senior Program Officers. This position contributes to the success of the Foundation’s initiatives by coordinating events and convenings, supporting communications and outreach efforts, preparing materials for board meetings, conducting research on key issues, and assisting with the management and reporting of grants. The Program Assistant serves as a point of contact for partners and grantees, ensuring efficient operations and effective collaboration across the Foundation’s programs.

  • Manage calendars and coordinate meetings for Senior Program Officers, including scheduling with consultants, taking notes, and tracking action items.
  • Prepare, review, and edit materials for board meetings.
  • Organize logistics for convenings, including venue arrangements, catering, materials, transportation, and technology needs; develop and present research content for participants.
  • Conduct research on topics such as philanthropy, movement building, equity, and place-based community change, in collaboration with other Program Assistants/Associates.
  • Assist with communications, including drafting and reviewing social media content and blog posts.
  • Foster strong relationships with grantee partners, consultants, and colleagues to support the work of the Program Officers.
  • Contribute to the overall efficiency and effectiveness of program operations.
  • Assist with grantee relationship management, including RFP development and proposal evaluation.
  • Coordinate the grant lifecycle by managing reporting deadlines and maintaining grantee data in Fluxx.
  • Monitor, collect, and analyze data from grant reports, providing insights to inform program strategy.
  • Excellent written and verbal communication skills.
  • Strong advocacy skills and commitment to equity, particularly in the context of Arkansas.
  • Demonstrated flexibility, maturity, and ability to work collaboratively with staff, consultants, and external partners.
  • Comfortable working in a supportive role.
  • A good sense of humor and a positive, team-oriented attitude.
  • Experience in nonprofit, foundation, or advocacy organizations is a plus.
  • Experience or aptitude in data monitoring, collection, and analysis related to grants or program outcomes; experience with Impact Mapper and Fluxx is a plus.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Workspace, and a willingness to learn new software (e.g., grant management systems, data analysis tools).
  • Familiarity with artificial intelligence tools (e.g., ChatGPT) and social media platforms.
  • We offer health insurance subsidized by WRF, fully for employees, and half for dependents. We also cover the entire cost of dental and vision insurance for you and your family.
  • We offer retirement (with both a contribution and match from WRF), flexible spending and disability plans.
  • We understand the importance of supporting the whole person, not just the employee, so we also provide our team members generous sick leave, vacation time and sabbatical benefits.
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