Program Assistant (Treatment Court Assistant)

State of Oregon • Grants Pass, OR

47d • Onsite

About The Position

Oregon Judicial Department (OJD) serves the public, and the people we serve may be facing challenging life circumstances, high levels of stress, or confusion about their next steps. The work you will do in this role affects members of our community who come to the court to have their cases resolved. We need people who want to impact their communities, value OJD’s efforts to remove barriers to access justice services, and welcome interacting with the public. We are committed to building a diverse, inclusive team and encourage candidates of all backgrounds to apply. We consider relevant work, lived experience, and education, plus any transferable skills and abilities that may meet our qualifications or the skills and attributes we need for this position. We welcome all candidates who are inspired by our work and mission .The Josephine County Circuit Court in Grants Pass, Oregon, is hiring a part-time Treatment Court Assistant (Program Assistant) to support our Drug Court Coordinator and our Mental Health Court Coordinator. In this role, you will review incoming information about treatment court program participants and enter data into our case management systems. You will conduct initial meetings with potential program participants. You will attend weekly court sessions and track program participants’ court appearances. You will review awards and sanctions, data, and the status of programs to monitor participants’ compliance with case plans. You will also research participant history and conduct case studies and background checks as needed. When providing coverage for the program coordinators, you will gather information and make determinations about individuals’ program eligibility based on established criteria. You will provide program orientation sessions and conduct exit interviews. You will help clients identify their needs for housing, job referrals, and other community resources. You will also refer clients to community partners for additional support. Collaboration is a key part of this position. You will foster strong working relationships with judges, team members, community partners, the Office of the State Court Administrator, the Criminal Justice Commission, state and federal agencies, and other interested parties. You will provide information and education to the public. You will also participate on local internal and external committees to further the mission and goals of our treatment court programs. Additionally, you will help with the planning, scheduling, and budgeting for treatment court participant group ceremonies and other events. You will collect, maintain, and organize program records, participant data, and program financials and statistics to provide detailed progress reports. You will help create and maintain program forms, handouts, handbooks, policies and procedures, and presentations. You will also suggest and help implement program improvements. You will spend part of your time helping track and maintain grant funding, as well as ensuring that we maintain grant compliance. You will also help create sustainable funding for our treatment court programs. Assigned tasks may be changed to accommodate workload and organizational needs.

Requirements

• The qualified candidate must have a bachelor’s degree in business or public administration, behavioral or social/human services, or a closely related field.
• One (1) year of increasingly responsible technical or professional-level program experience that typically supports the knowledge, skills, and abilities required for the position.
• Any combination of education and experience equivalent to five (5) years of experience that typically supports the knowledge, skills, and abilities for the position.

Nice To Haves

• Experience working in a court or other legal environment is preferred.

Responsibilities

• Review incoming information about treatment court program participants and enter data into our case management systems.
• Conduct initial meetings with potential program participants.
• Attend weekly court sessions and track program participants’ court appearances.
• Review awards and sanctions, data, and the status of programs to monitor participants’ compliance with case plans.
• Research participant history and conduct case studies and background checks as needed.
• Gather information and make determinations about individuals’ program eligibility based on established criteria.
• Provide program orientation sessions and conduct exit interviews.
• Help clients identify their needs for housing, job referrals, and other community resources.
• Refer clients to community partners for additional support.
• Foster strong working relationships with judges, team members, community partners, the Office of the State Court Administrator, the Criminal Justice Commission, state and federal agencies, and other interested parties.
• Provide information and education to the public.
• Participate on local internal and external committees to further the mission and goals of our treatment court programs.
• Help with the planning, scheduling, and budgeting for treatment court participant group ceremonies and other events.
• Collect, maintain, and organize program records, participant data, and program financials and statistics to provide detailed progress reports.
• Help create and maintain program forms, handouts, handbooks, policies and procedures, and presentations.
• Suggest and help implement program improvements.
• Help track and maintain grant funding, as well as ensuring that we maintain grant compliance.
• Help create sustainable funding for our treatment court programs.

Benefits

• We pay up to 99% of medical insurance premiums for part-time employees, including mental health coverage.
• 10 paid holidays, 2 floating holidays, 3 personal business days, separate sick and vacation paid leaves (prorated for part-time employees), and other employee benefits such as optional insurances and flexible spending plans.
• OJD will pay you a 5% allowance for bilingual skills (includes ASL) if you can pass a skills test and are assigned to use those skills on the job.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Number of Employees: 501-1,000 employees