University of Illinois-posted about 1 year ago
$43,035 - $43,035/Yr
Full-time
Hybrid • Urbana, IL
Educational Services

The Program Assistant position in the Department of Mechanical Science and Engineering at the University of Illinois Urbana-Champaign provides essential support for the Graduate Programs Office. This role serves as the first point of contact for inquiries related to graduate programs, assists with administrative tasks, and fosters relationships with prospective and current students. The position is integral to the smooth operation of the graduate programs, ensuring effective communication and support for various departmental activities.

  • Serve as the first point of contact for the Graduate Programs Office (GPO).
  • Manage the GPO email inbox, addressing inquiries from students and faculty regarding graduate program operations.
  • Prepare correspondence requiring policy interpretation for various stakeholders.
  • Assist with submission of department Pcard and Tcard transactions and purchasing requests.
  • Help arrange travel, hotel, meals, and other expenses for recruitment events.
  • Assist in the administration of graduate student recruiting events.
  • Develop and update electronic forms, presentations, and mailings.
  • Act as GPO liaison with graduate student groups, including GraMS and UIUC Grad SWE.
  • Review graduate applications for accuracy and completeness, processing approximately 800-1,000 applications in the fall and 400-500 in the spring.
  • Assist with graduate fellowship nominations and processing.
  • Support international students with registration for the Oral English Assessment Intention (OEAI).
  • Manage attendance, completion, and grades for the MechSE graduate student seminar course.
  • Assist with the management of PhD examinations, including announcements and committee paperwork.
  • Bachelor's degree.
  • Demonstrated experience in a university setting or academic unit.
  • Experience in an undergraduate or graduate program within an academic unit.
  • Hybrid work options may be available.
  • Entry-level salary of $40,435 ($20.69/hour).
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