Program Assistant - Mechanical Science and Engineering

National Center For Supercomputing Applications • Urbana, IL

441d • $43,035 - $43,035 • Hybrid

About The Position

The Program Assistant position at the Department of Mechanical Science and Engineering at the University of Illinois Urbana-Champaign provides essential support for the Graduate Programs Office. This role serves as the first point of contact for inquiries related to graduate programs, assists with administrative tasks, and fosters relationships with prospective and current students. The position is integral to the smooth operation of the graduate programs, ensuring effective communication and support for various departmental activities.

Requirements

• Bachelor's degree.
• Demonstrated experience in a university setting or academic unit.

Nice To Haves

• Experience in an undergraduate or graduate program within an academic unit.

Responsibilities

• Serve as the first point of contact for the Graduate Programs Office (GPO).
• Manage the GPO email inbox, addressing inquiries from students and faculty regarding graduate program operations.
• Prepare correspondence requiring policy interpretation for various stakeholders.
• Assist with submission of department Pcard and Tcard transactions and purchasing requests.
• Help arrange travel, hotel, meals, and other expenses for recruitment events.
• Support the administration of graduate student recruiting events.
• Assist in developing and updating electronic forms, presentations, and mailings.
• Act as GPO liaison with graduate student groups, including GraMS and UIUC Grad SWE.
• Review graduate applications for accuracy and completeness before processing.
• Assist with graduate fellowship nominations and processing.
• Help international students register for the Oral English Assessment Intention (OEAI) and record results.
• Manage attendance, completion, and grades for the MechSE graduate student seminar course.
• Assist with the management of PhD examinations, including announcements and committee paperwork.
• Process registration requests and assume additional related duties.

Benefits

• Hybrid work options may be available.
• Salary driven by collective bargaining agreement.

What This Job Offers

• Job Type: Full-time
• Education Level: Bachelor's degree