Program Assistant, Marcus Garvey I & II

Osborne Association • Brooklyn, NY

69d • $22 - $23

About The Position

The Osborne Association serves individuals, families, and communities affected by the criminal justice system. Through our programs, we offer opportunities for people to heal from and repair harm, restore their lives, and thrive. We challenge systems rooted in racism and retribution and fight for policies and practices that promote true safety, justice, and liberation. At Osborne, we are guided by core values and shared beliefs. We honor everyone's capacity to change, celebrate our shared humanity, are united in our pursuit of justice and equity, take all possible steps to keep our commitments, and advocate for people and principles with fierce and tenacious determination. We are currently seeking a full-time Program Assistant to join our newest Marcus Garvey location, Marcus Garvey II. The Program Assistant provides administrative and general support to the Program coordinator and VP of as well as the residents and staff. The position's efforts will keep at its core, the Osborne Association's mission of transforming lives, communities, and the criminal justice system. This position will report on-site.

Requirements

• High School Diploma or equivalent preferred.
• Experience working in an institutional setting and/or providing reception or security services.
• Certified in CPR and First Aid a plus. Will be required to obtain CPR and First Aid Certification after employment.

Nice To Haves

• Proven office management, administrative, or assistant experience.
• Knowledge of office management responsibilities, systems, and procedures.
• Excellent time management skills and ability to multitask and prioritize work.
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficient in Microsoft Office.

Responsibilities

• Greet residents who are seeking assistance from Osborne programs.
• Promote a positive image of the organization through communicating Osborne Association's mission and programs to a variety of audiences.
• Maintain office workflow by implementing administrative systems, procedures, and policies that maximize the efficiency of office services and the quality of work products.
• Streamline the communication process among staff by preparing meeting agenda(s); assist with the maintenance of the unit calendar for workshop schedules and scheduling intake dates for all referrals and follow-up calls to ensure appointments are kept.
• Assist program staff in maintaining client folders updated and inputting program activities into the online database system.
• Prepare reports, documents, and letters to support program activities and engagement. Coordinate the distribution of information, proposals, manuals, and other materials.
• Maintain inventory and coordinate the ordering of office supplies, equipment, and financials according to internal procedures.
• Monitor all tenants and guests entering and leaving the building.
• Document all activities in the communication logbook.
• Intervene in crisis situations and provide appropriate support when necessary.
• In-person attendance is required to collaborate with co-workers.
• Perform other duties as assigned.

Benefits

• Generous benefits include four weeks of vacation.
• Tuition reimbursement.
• Flexible work schedule.
• Excellent Medical, Dental, and Vision insurance.
• 403(b) plan with a company match.
• Career development through ongoing training and individual development plans.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Industry: Religious, Grantmaking, Civic, Professional, and Similar Organizations
• Education Level: High school or GED
• Number of Employees: 251-500 employees