Program Assistant I

Health Research, Inc. • Albany, NY

1d • Hybrid

About The Position

The Program Assistant I will provide programmatic assistance for Office of the Medical Director (OMD) programs, activities, and projects. Responsibilities will include providing administrative and programmatic support, as well as logistical and operational support for the Office of the Medical Director; assisting with OMD fiscal and contract management-related activities; representing the OMD and providing support for OMD and AIDS Institute-wide special projects, initiatives, and assignments; and other appropriate related duties.

Requirements

• Bachelor's degree in a related field and one year of administrative and/or financial experience, human resources, operations or other program activities; OR an Associate’s degree in a related field and three years of such experience; OR five years of such experience.
• A Master's degree in a related field may substitute for one year of experience.
• Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.
• Valid and unrestricted authorization to work in the U.S. is required.
• Prior to hire, all HRI employees must reside within a reasonable commuting distance of their official work location and must also be located in, or willing to relocate to, one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts.

Nice To Haves

• Demonstrated proficiency with key information technology platforms, including Workday, Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams), Adobe Acrobat, and virtual meeting tools.
• Experience managing and organizing content on SharePoint, including building and maintaining document libraries, creating user-friendly folder structures, ensuring version control, and supporting staff access and navigation.
• Demonstrated ability to troubleshoot common IT issues and serve as a resource to staff on basic system functionality, file management, and workflow improvements.
• Experience using project-tracking or workflow management systems to support program operations and monitor deliverables.
• Excellent organizational skills, including experience developing and maintaining efficient electronic filing systems, tracking deadlines, and managing multiple assignments with attention to detail.
• Strong written and verbal communication skills, with demonstrated experience preparing clear correspondence, compile information from multiple sources, and support leadership with high-quality administrative materials.
• Demonstrated initiative in improving administrative processes, enhancing digital organization, and promoting consistent information-sharing practices within an office or program.

Responsibilities

• Provide programmatic assistance for Office of the Medical Director (OMD) programs, activities, and projects.
• Provide administrative and programmatic support, as well as logistical and operational support for the Office of the Medical Director
• Assist with OMD fiscal and contract management-related activities
• Represent the OMD and providing support for OMD and AIDS Institute-wide special projects, initiatives, and assignments
• Other appropriate related duties.

Benefits

• Health, dental and vision insurance - Several comprehensive health insurance plans to choose from
• Flexible benefit accounts - Medical, dependent care, adoption assistance, parking and transit
• Generous paid time off - Paid federal and state holidays, paid sick, vacation and personal leave
• Tuition support - Assistance is available for individuals pursuing educational or training opportunities
• Retirement Benefits - HRI is a participating employer in the New York State and Local Retirement System and offers optional enrollment in the New York State Deferred Compensation Plan. HRI provides a postretirement Health Benefits Plan for qualified retirees to use towards health insurance premiums and eligible medical expenses
• Employee Assistance Program - Provides educational and wellness programs, training, and 24/7 confidential services to assist employees, both personally and professionally

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 1,001-5,000 employees