Program Assistant for Graduate Psychology Programs

Chatham University • Pittsburgh, PA

411d • $34,600 - $40,000

About The Position

The Program Assistant for Graduate Psychology Programs at Chatham University provides essential administrative support to ensure the effective operation of the Graduate Psychology programs. This role involves coordinating various academic and business activities, maintaining communication with faculty and students, and managing program documentation and events. The position is primarily on-campus with opportunities for hybrid work, emphasizing a commitment to diversity and inclusion within the university community.

Requirements

• Associate's Degree required; Bachelor's Degree preferred.
• Minimum of 5 years' experience as an administrative assistant in a professional office setting, or a combination of education and experience.
• Proficiency in Microsoft Office 365 applications (Word, Excel, PowerPoint, Outlook, Teams) and Zoom.

Nice To Haves

• Experience in higher education administration.
• Familiarity with Brightspace or other learning management systems.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage program correspondence and documents in a timely manner.
• Effectively communicate and collaborate with program faculty, university officials, administrative staff, students, vendors, and the public.
• Ensure proper record-keeping of program documents and maintain electronic filing systems.
• Assist the Program Director and faculty with accreditation reports and other program reports.
• Coordinate and track the procurement of supplies and instructional materials.
• Request and track contracts for faculty overload and adjunct instructors.
• Process day-to-day financial matters including payments, contracts, invoices, and purchase orders.
• Remain current on university procedures related to budget and financing, serving as a resource for faculty compliance.
• Coordinate program events including admissions, orientation, graduation, and workshops.
• Assist in scheduling interviews and onboarding of new faculty.
• Create and administer electronic surveys and compile data for program reports.
• Participate in team, faculty, and university meetings, recording minutes and following up as needed.
• Coordinate room reservations for student test accommodations and meetings.
• Prepare degree audits and licensure verification forms.
• Manage continuing education documentation for program events.
• Update student-facing publications and program pages within the learning management system.
• Participate in the admissions process for all graduate psychology programs.
• Maintain a schedule of program activities and ensure communication with the Program Director.

Benefits

• Competitive salary based on skills and experience.
• Opportunities for hybrid work.
• Supportive and inclusive work environment.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Industry: Educational Services
• Education Level: Associate degree