Program Assistant - Domestic Violence Shelter, Rose

Safe Horizon • New York, NY

222d

About The Position

The Program Assistant is responsible for the administrative support and clerical tasks within a department or program. An Administrative Assistant may work as overall support for a site, or directly as support for one or more members of management.

Requirements

• Proficiency in Microsoft Excel, Outlook, and PowerPoint
• Excellent budgeting and spreadsheet skills
• Excellent writing, communication, and organizational skills
• Internet research skills
• Ability to work independently and contribute as an integral part of a team
• Flexibility and an ability to work with accuracy under pressure in a deadline-driven multi-task environment
• High school diploma/GED and three years of related experience or Associate Degree and one year of related experience

Responsibilities

• Greets visitors and acts as a receptionist for the department or site
• Answers and directs telephone calls, faxes and mail directed to department or site
• Monitors the dwelling vacancy, offline and maintenance bulletin board
• Posts vacancies to Safe Horizon Hotline SORTS WEB computer system
• Oversees daily HRA attendance sheets and census reports
• Completes Nightly Call List and dwelling updates
• Orders, organizes and distributes office supplies
• Accepts and distributes residents mail
• Coordinates set-up and staffing of events including holiday, workshops, press, donor, and general meetings
• Utilizes and/or maintains a (HRA SORTS WEB) database
• Acts as liaison with other departments for purchasing supplies, processing paperwork, obtaining necessary sign-off on documents, etc.
• Schedules and coordinates both internal and external meetings
• Processes payment requests, monitors Department spending and budgets
• Maintains resource materials, completes data entry and runs reports for mailing and letters
• Writes, proofreads, distributes and files correspondence, reports, memoranda and other documents
• Other program related clerical duties as necessary

What This Job Offers

• Industry: Social Assistance
• Education Level: High school or GED