Program Assistant Academics II HV-CS-8714

Hudson Valley Community College•City of Troy, NY

About The Position

Founded in 1953, Hudson Valley Community College (HVCC) located in scenic Upstate NY is a multi-campus College with locations in Troy and Malta New York. HVCC offers more than 80 degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM). Hudson Valley is one of 30 community colleges in the State University of New York (SUNY) system and serves nearly 9,000 students each year. The college is a recognized leader in career and transfer preparation, workforce training initiatives, distance learning and service to a diverse population of students. Hudson Valley has an extension center in Malta, NY known as HVCC North and sponsors the Capital District Educational Opportunity Center in Troy, NY. With more than 80,000 alumni and nearly 1,000 employees, the college and is a catalyst for educational opportunity and economic development in the Capital Region of New York State. Hudson Valley seeks experienced, dynamic, capable, creative and caring individuals who would like to join our team on the Classified Staff and continue to build on decades of successful service to our community. Department of Human Services and Chemical Dependency Program Assistant Academics II HV-CS-8714 In order to be considered an applicant for this position you must meet the minimum qualifications as stated in this announcement. RESIDENCY REQUIREMENTS: Candidates must have been legal residents of New York State for at least FOUR months immediately preceding the date of the test. Pursuant to subdivision 4a of Sec. 23 of the Civil Service Law, preference may be given to successful candidates who have been legal residents of the municipality to which the appointment is to be made for at least FOUR months preceding the date of the written test. This is a provisional appointment. Selected candidate will need to sit, pass and be eligible on the next available Rensselaer County Civil Service Exam for Program Assistant Academics II in order to be considered for permanent appointment. MINIMUM QUALIFICATIONS: Graduation from a regionally accredited or New York State registered two (2) year College or University with an Associate’s Degree and two (2) years of work experience in an office or customer service setting. Promotional: One (1) year Permanent or Contingent Permanent competitive class status in the position of Program Assistant, Academics I in Hudson Valley Community College.

Requirements

Candidates must have been legal residents of New York State for at least FOUR months immediately preceding the date of the test.
Graduation from a regionally accredited or New York State registered two (2) year College or University with an Associate’s Degree and two (2) years of work experience in an office or customer service setting.
One (1) year Permanent or Contingent Permanent competitive class status in the position of Program Assistant, Academics I in Hudson Valley Community College.

Responsibilities

Under the direct supervision of the Department Chairs or other academic supervisor, provides comprehensive clerical assistance to students, faculty and administration of the Department.
Provides reception services, basic policy direction arid referral to other sources of assistance.
Assists the Department Chair with budget preparation, gathering and organizing data.
Develops data for assessment efforts.
Develops and monitors office protocols for efficient operation.
Devises and maintains electronic file structures.
Assists faculty with formatting and reproduction of course material corresponds with external agencies related to departmental functions.
Utilizes MS Office or other office software to design, develop and produce required documents and records.
Review the office for a neat and professional appearance
Participate in all department meetings and contribute to the Human Services Curriculum Management Plan.
May perform other duties as assigned.