Program and Procurement Support Specialist

Creative Corrections, LLC•Washington, DC

1d•Onsite

About The Position

The Program & Procurement Support Specialist provides comprehensive support for the full lifecycle of procurement and assistance mechanisms within the Bureau of International Narcotics and Law Enforcement Affairs (INL). This position advises and trains program staff on procurement processes, develops and reviews documentation, and ensures compliance with Department of State regulations and policies. The Specialist collaborates with internal and external stakeholders to advance INL’s mission to protect U.S. interests and promote stability abroad, while managing multiple priorities and safeguarding sensitive information. The incumbent executes the full cradle-to-grave process for personal services contracts and assists with interagency agreements as needed. The role also includes undertaking projects in support of INL/SAO/IM and working extensively with data sets, including data manipulation and responding to taskers related to data collection and analysis. Strong organizational skills, attention to detail, and the ability to work effectively in a fast-paced, mission-driven environment are essential.

Requirements

U.S. Citizen.
A Bachelor's degree from an accredited institution and two to ten years’ experience at the equivalent GS-12 or higher level; or an Associate's degree from an accredited institution and a minimum of ten years’ experience at the equivalent GS-12 or higher level.
Proficient in Microsoft Office Suite.
Strong multi-tasking and organizational skills.
Excellent interpersonal and customer service skills; prior experience conducting research.

Nice To Haves

Bachelor’s degree or equivalent.
Demonstrated knowledge of procurement procedures.
Advanced proficiency in Microsoft Excel, including data analysis, complex formulas, pivot tables, and data visualization.
Strong oral and written communication skills, with the ability to prepare and present briefings, interpret policies, defend recommendations, and resolve issues.
Effective interpersonal skills to coordinate activities, provide guidance, and advocate INL policies in collaboration with leadership.
Superior organizational skills, with the ability to manage multiple concurrent activities, shifting priorities, and tight deadlines.
Proficiency in Microsoft Office Suite, Adobe Acrobat, and other computer and web-based applications.
Proven ability to deliver exceptional customer service at all levels.
Experience with and knowledge of Department of State (DOS) and foreign assistance programs.
Familiarity with DOS standardized document formats and systems, including eCountry Clearance, ILMS-Ariba, GFMS-Momentum, and RFMS-Momentum.
Knowledge of the Department of State Standardized Regulations (DSSR) and Federal Travel Regulations (FTR).
Experience working with DOS stakeholders and familiarity with the Bureau of International Narcotics and Law Enforcement Affairs (INL).

Responsibilities

Provide comprehensive cradle-to-grave support for procurement and assistance mechanisms, including initiation, documentation, tracking, and close-out.
Guide and train Program Office personnel on developing procurement request packages (e.g., statements of work, IGCEs) and advise on contract development and data requirements.
Track delivery dates and periods of performance to ensure timely submission of requirements and exercise of contract options.
Respond promptly to information requests, provide status reports, and offer substantive recommendations to stakeholders.
Collaborate with INL program staff, team members, U.S. embassies, and other federal agencies to advance program objectives and foster a positive, team-oriented work environment.
Manage domestic and overseas Personal Services Contracts (PSC), including contract development, implementation, monitoring, and ensuring compliance with Department of State regulations and INL policies.
Serve as a technical expert and advisor on PSC contracts, ensuring accurate documentation, adequate technical support, and effective use of financial resources.
Review and analyze contract actions, contractor submissions, and program effectiveness, making recommendations for improvements and resource allocation as needed.
Support the development, implementation, and monitoring of implementing agreements (e.g., Foreign Assistance Act IAAs, Circular-175 LOAs), ensuring compliance with financial, acquisition, legal, and records management policies.
Prepare, edit, and route implementing agreements and related documents in accordance with INL standard operating procedures and templates.
Conduct quality control reviews of fiscal and accounting data, ensuring proper obligation of funds and obtaining necessary clearances.
Undertake projects in support of INL/SAO/IM, working extensively with data sets, including data manipulation and responding to taskers related to data collection and analysis.
Complete tasks efficiently to reduce the burden on team members and management and remain open to training and feedback.
Build strong interpersonal relationships through exceptional customer service and project management skills.
Comply with all applicable regulations, internal controls, management directives, and standard operating procedures.
Safeguard organizational integrity by preventing unauthorized use or misappropriation of classified and sensitive materials and equipment, and report security violations or concerns to the appropriate authority.