Program Analyst

BL COMPANIES INC • Meriden, CT

1d • Hybrid

About The Position

BL Companies is expanding one of our key client’s program team and seeking a detail-oriented person who thrives in a fast-paced, collaborative environment. This role is ideal for someone who enjoys multitasking, supporting complex projects, Excel spreadsheets, and driving efficiency in project execution. As a Program Analyst, you’ll play a crucial role in supporting Project Managers, managing program communications, tracking budgets, coordinating documentation, and ensuring smooth logistics. You’ll serve as a key liaison between internal teams, external partners, and stakeholders, helping ensure program success from start to finish. This position can be based in any of our Northeast offices.

Requirements

• 5+ years of experience in program coordination, preferably in A/E or consulting environments.
• Advanced Microsoft Excel skills.
• Proficiency in project management tools (Deltek, BIM360, Bluebeam), Microsoft Office, and electronic file management.
• Strong organizational, multitasking, and communication skills.
• Ability to work independently and collaboratively in a hybrid environment.

Nice To Haves

• Associate’s degree or higher, experience with QA/QC, Deltek/Vantagepoint, Bluebeam, and CAD software.

Responsibilities

• Maintain and update the Program Tracker, reconciling discrepancies and ensuring project status consistency.
• Attend meetings, take notes, track action items, and follow up to ensure accountability.
• Assist with project and resource planning phases in Deltek Vantagepoint.
• Input new projects into Vantagepoint, open project numbers, and update base information.
• Prepare draft proposals and agreements using templates.
• Organize folders, schedule sheets, and maintain version control and QA/QC on outgoing documents.
• Conduct initial jurisdictional research and reach out to authorities for clarifications.
• Assist with permit submissions and monitor updates to ensure timely responses.
• Request and track proposals, contracts, and responses from subconsultants.
• Monitor RFIs, submittals, and follow up for responses.
• Create Teams channels, Bluebeam sessions, and assist with specifications.
• Compile and distribute meeting notes, help with drawing uploads to BIM360, and post updates.
• Analyze program data, identify trends, and generate weekly status reports summarizing key metrics.
• Monitor invoice submissions and approvals, track actuals vs. budget, and flag discrepancies.
• Ensure deliverables and timelines align with contractual obligations.
• Audit Vantagepoint entries for consistency and accuracy.
• Identify repetitive tasks for automation.

Benefits

• We offer a competitive benefit package which includes 6 paid holidays plus the week from Christmas to New Years paid, generous PTO, Medical, Dental and Vision insurance, disability insurance, life insurance, 401k matching, and our Employee Stock Ownership Plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree
• Number of Employees: 251-500 employees