Program Aide (Campus Magnet)
About The Position
Program Aide who will play an active role in observing and monitoring activities of Summer Youth Employment Program (SYEP) participants. The SYEP Program Aide will process payroll and handle multiple assignments. The Program Aide will be expected to prioritize assignments and be able to take initiative. The candidate must have a proven track record in customer service. Travel within the boroughs of the Queens and Brooklyn to conduct site visits. Prepare weekly assessment reports in detail and concise manner that reflect field observations. Collect timesheets on a weekly basis and ensure completion with accuracy. Cooperate and maintain a working relationship with the assigned worksite supervisors. Communicate with the Program Director regarding any conflicts with worksite assignments. Facilitate weekly educational workshops for 20-40 program participants (ages 14-24) with a provided curriculum. Maintain participant files, timesheets and evaluations. Attend all related meetings, trainings and supervisions as required. Assist with review of enrollment documents and correspondence to applicants. To perform this job successfully, the candidate must be able to perform each essential duty satisfactorily. Perform other duties as assigned.
Requirements
- College Student or High School Graduate 18 yrs. or older
- 2 years’ experience working with children and/or youth in your specialization
- Exemplary supervisory skills at elementary level (middle school or high school aged youth) and aptitude for motivating people
- Proficiency in Microsoft Office
- Ability to plan and carry out assignments independently
- Ability to prioritize, adhere to timelines and multi-task
Nice To Haves
- Bilingual in one or more of the following: Spanish, Creole, Bengali and others based on client needs
Responsibilities
- Preparing documentation for grants
- Managing online resources
- Managing the Program Manager’s calendar
- Processing payments for vendors and suppliers
- Attending staff meetings and taking minutes
- Responding to emails and answering calls
- Maintaining office calendars and sending out reminders of impending appointments
- Typing letters and reports as may be required from time to time
- Compiling and sending bulk mailings
- Proofreading and making copies of documents
- Assisting in the planning and overseeing significant events
- Assisting in managing the budget for special and routine events
- Making reservations for various off-site business meetings
- Acting as a liaison between different departments
- Relaying internal emails to staff
- Reserving equipment and conference rooms for presentations and in-office meetings
- Interacting with students and parents
- Planning and promoting activities and events for children and youth
- Helping initiate new programs and activities for children and youth
- Maintaining the center as a safe, clean, and accessible environment
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What This Job Offers
Career Level
Entry Level
Education Level
High school or GED
